TITLE: Spare Parts Coordinator FLSA: Exempt

REPORTS TO: Customer Care Manager

Summary

As part of the Spare Parts Group, this position is responsible for coordinating all Spare Parts activities.

Essential Functions

Follow Standardized Order to Cash Process:
- Provide spare part and retrofit quotations to customers, via the SAP system.
- Process and coordinate spare part, warranty, retrofit, domestic, and international part order types.
- Define basic spare part, warranty, and retrofit part order types.
- Communicate with customers via phone and email.
- Communicate with customers to clarify lead time urgency.
- Collaborate with procurement and other cross functional teams to improve lead times when appropriate.
- Provide proactive communication to sales and management when customer delivery expectations will not be met.
- Track spare parts orders with lead times and provide updates to the customer when delivery timing changes or delivery is scheduled/imminent.
- Provide requisite information to freight team, including customs documents to allow international deliveries.





Behavioral Performance Expectations
- Lives our Values, Customer Focused, Collaborative – Responds to customer and sales team outreach in timely manner with professionalism, patience, and positivity. Considers opportunity, urgency, and magnitude to assign priority and provides proactive sales and customer facing communication (via email or phone) that instills confidence and minimizes chaos. Shares information with others. Encourages unity rather than “us vs. them” thinking in self and others.
- Self-Development and Situational Adaptability – Considers lead times, machine status (down), technician and customer availability, as well as strategic business relationships in decision making. Escalates to subject matter experts and involves sales team as needed. Takes initiative with manager to participate in, and is committed to, training programs.
- Maintains Decision Quality and Drives Results – Ma

📌 Spare Parts Coordinator (Firenze)
🏢 KraussMaffei
📍 Firenze