Our client, a Milan-based pioneering MedTech startup developing percutaneous solutions in the structural heart field (Class III medical devices), currently in the preclinical stage and backed by top-tier investors and public grants, is looking for an:
**Administration & People Operations Coordinator** We are seeking a reliable, proactive, and highly organized professional to oversee the company’s administrative and operational support, in close coordination with external consultants. The role also includes key responsibilities in HR, people care, and office management. This is a hands-on role, with 40-50% of time focused on administrative activities. It is ideal for someone who thrives in a dynamic startup environment, enjoys cross-functional work, and wants to contribute meaningfully to a growing and mission-driven team. **Main Responsibilities**:
**Administration (40-50% of time)**
- Manage accounts payable and receivable (invoices, payments, reconciliations)
- Track company expenses and support cashflow monitoring
- Liaise with the external CFO consultant for financial operations and reporting
- Coordinate with accountant and payroll provider for monthly closures
- Oversee document compliance and archiving **Office & Operations**
- Manage supplier and vendor relationships (contracts,



orders, shipments)
- Organize calendars, business travel, and internal logistics
- Maintain internal policies and company documentation
- Ensure smooth daily operations and office organization **People & HR Support**
- Support onboarding and offboarding of new team members
- Maintain and update HR records
- Coordinate internal team moments (wellbeing initiatives, team building)
- Oversee ESG procedure implementation and support related reporting
- Help nurture a collaborative and inclusive team culture **Requirements**: - Bachelor’s or Master’s degree
- 2+ years of experience in a similar role, preferably in startups or dynamic environments
- Fluency in Italian and English
- Proficiency with Excel, Office Suite, Google Workspace, and standard digital tools
- Highly organized, detail-oriented, and capable of managing multiple priorities independently
- Strong communication and interpersonal skills **Contract & Location**: - Milan (hybrid work model)
- Full-time preferred, or tempo parziale (approx. 20 hours/week)
- Weekly in-office presence required Contratto di lavoro: Tempo pieno Retribuzione: €25.000,00 - €30.000,00 all'anno

📌 Administration & People Operations Coordinator (Milano)
🏢 Amygdal
📍 Milano