FactSet creates flexible, open data and software solutions for over 200,000 investment professionals worldwide, providing instant access to financial data and analytics that investors use to make crucial decisions. At FactSet, our values are the foundation of everything we do. They express how we act and operate, serve as a compass in our decision-making, and play a big role in how we treat each other, our clients, and our communities. We believe that the best ideas can come from anyone, anywhere, at any time, and that curiosity is the key to anticipating our clients’ needs and exceeding their expectations. Join FactSet's vibrant community in a pivotal role that ensures seamless office operations and enhances client relationships. FactSet's open and inclusive environment encourages employees to bring their unique talents, fostering innovation and productivity. Your Team's Impact As a crucial member of our office management team, you will create a harmonious and efficient workplace, support marketing initiatives, and ensure exceptional customer experiences. You’ll manage office administration and logistics, enabling FactSet to deliver world-class service to our clients and partners. What You'll Do The Office Administrator position is a versatile role that involves significant support to the sales team while managing various office-related tasks. Here’s what you’ll do: - Office Management & Vendor Relations: Oversee office maintenance and supplier contracts, ensuring the best services at optimal prices. Coordinate with vendors to ensure smooth operations and be present for any office work.
- Client Engagement & Switchboard Operations: Welcome clients and prospects, manage incoming calls, and ensure exceptional first impressions through professional front-office operations.
- Event Planning & Local Marketing:



Organize local marketing activities, including open days, newsletters, and hospitality events. Support sales efforts by coordinating event logistics, such as venues and catering.
- Administrative Support: Provide assistance with various administrative tasks like preparing PowerPoint presentations, printing, and aggregating data.
- Contract Management & Documentation: Monitor, print, and archive contracts and amendments both digitally and physically. Maintain the CRM system to ensure accurate client information and clean data.
- Facilities Coordination: Manage cleaning services contracts and ensure that security offices are clean, safe, and ready for use.
- Housekeeping & Supplies Management: Handle office supplies, including marketing materials such as brochures and promotional items.
- Procurement: Order furniture, food, water, and other necessary supplies for office operations and functions. What We're Looking For
- Strong organizational skills with an ability to work autonomously, anticipating needs and implementing B solutions when challenges arise.
- Proven negotiation skills and ability to maintain positive relations with vendors and clients.
- Security-conscious mindset with the ability to handle situations firmly and ensure office safety.
- Proficient in maintaining and organizing documentation, tracking stats, legal agreements, and contracts.




- Ability to communicate effectively in English and Italian —essential for adapting documentation and ensuring clear communication.
- Strong authority and leadership skills to maintain site order and ensure respect for FactSet resources.
- Sales-oriented mindset with the ability to effectively communicate with clients and prospects, fostering strong relationships.
- Positive attitude that enhances internal and external interactions, promoting a collaborative environment and facilitating solution-finding. What's In It For You At FactSet, our people are our greatest asset, and our culture is our biggest competitive advantage. Being a FactSetter means: - Contributing to a firm with over 40 years of consecutive growth, named a
- 2023 Best Place to Work by Glassdoor and led by a top-rated
- CEO Talent Champion - Support for your total well-being. This includes health, life, and disability insurance, as well as retirement savings plans and a discounted employee stock purchase program, plus paid time off for holidays, family leave, and companywide wellness days.
- Flexible work accommodations. We value work/life harmony and offer our employees a range of accommodations to help them achieve success both at work and in their personal lives.
- A global community dedicated to
- volunteerism ,
- sustainability , and
- inclusivity , where collaboration is always encouraged, and individuality drives solutions.
- Career progression plans with dedicated time each month for learning and development.
- Employee-led
- Business Resource Groups that align with our DE&I; strategy and are wholly supported by Executive Management. Learn more about our benefits here Returning from a break ?
- At FactSet, we celebrate diversity of thought, experience, and perspect

📌 Office Administrator (Part Time : 21h) (Milano)
🏢 FactSet Research Systems
📍 Milano