Section 1 - The spare parts coordinator manages the spare parts purchasing, warehouse operations, as well as transport documentation and calibration records for measurement instruments within the factory.

MAIN RESPONSIBILITIES & SCOPE

- Manage spare parts purchasing activities, including:

Requesting and sending quotations to suppliers Issuing and monitoring daily purchase orders
- Oversee spare parts warehouse operations:

Cataloguing materials

Organizing and rearranging shelving

Monitoring stock levels

- Manage transport documentation:

Entering job orders into company systems Filing and forwarding documents to the accounting department
- Coordinate spare parts shipments:

Organizing pick-ups from suppliers Preparing pallets for returns or repairs

Issuing and managing outbound delivery notes

- Supervise calibration documentation:

Monitoring deadlines Collecting and archiving calibration certificates for all measurement instruments in the factory

Section 2 - CANDIDATE PROFILE

- Detail-oriented, organized, and precise
- Hands-on approach with the ability to work autonomously
- Capable of managing multiple tasks in a dynamic environment
- Strong interpersonal skills for interaction with suppliers and internal stakeholders
- Flexible and solution-oriented mindset

EDUCATION, LANGUAGE, SKILLS & QUALIFICATIONS

- High school diploma or equivalent; technical or logistics-related education is preferred
- Basic understanding of logistics,



purchasing, and warehouse processes
- Ability to work both independently and as part of a team

ESSENTIAL EXPERIENCE & KNOWLEDGE / TECHNICAL OR FUNCTIONAL COMPETENCIE

- Previous experience in similar roles (logistics, warehouse, purchasing, or supply chain)
- Knowledge of warehouse management processes and material handling
- Familiarity with transport documents (delivery notes / DDT) and logistics flows
- Proficiency in ERP systems and standard IT tools (Excel, MS Office)
- Basic knowledge of shipping processes and supplier management
- Experience in managing measurement instruments and calibration processes is a plus
- LEADERSHIP COMPETENCIES & PERSONAL STYLE

- Strong sense of accountability and reliability
- Proactive approach with a continuous improvement mindset
- Good planning and organizational skills
- High level of accuracy and attention to detail
- Team-oriented with a collaborative attitude
- Ability to prioritize tasks and manage deadlines effectively

KEY STAKEHOLDERS - JOB PROFILE DEFINITION & CANDIDATE SELECTION

Internal Stakeholders:

- Production Department
- Maintenance Department
- Quality Department
- Accounting & Finance Department
- Supply Chain / Procurement Team

External Stakeholders:

- Spare parts suppliers and vendors
- Logistics and transportation providers
- Calibration service providers and certification bodies

📌 Blue Collar Maintenance (San Vito Chietino)
🏢 Barry Callebaut
📍 San Vito Chietino