Deadline: 30 August 2025
Ref: EA/25/22 **_Background_** **_Job description_** The main duties of the Communication and Meetings Assistant will be: - contributing to the development and implementation of communication strategies across digital and traditional channels;
- drafting, editing, and distributing content (newsletters, press releases, social media posts, website updates), adapting tone and format to different audiences,
- ensuring consistency and coherence of institutional messaging across all communication materials and platforms;
- planning and supporting the operational organization of institutional meetings, scientific conferences, workshops, and outreach initiatives;
- coordinating event logistics (venues, catering, technical services, guest management), ensuring quality and timely delivery, in compliance with public procurement regulations;
- providing administrative support to the Communication staff and Meetings Project (scheduling, record keeping, coordination with suppliers and service providers);
- collaborating with researchers, technical staff, and external stakeholders to facilitate effective communication and successful event execution. The position will require strong writing, editing, and storytelling skills, and the ability to tailor content to various audiences and platforms; excellent communication, organizational and time management skills, with the ability to meet tight deadlines; flexibility, autonomy, discretion, initiative and a problem-solving attitude, together with strong interpersonal skills and the ability to work effectively within multidisciplinary and international teams.



**_Qualifications_** Bachelor's degree in Communications, Marketing, Public Relations, or related fields is required together with: - at least 5 years of documented experience in communication roles and/or event organization, preferably within research institutions, universities, or public-sector entities;
- knowledge of Italian public procurement procedures;
- proficiency in Microsoft Office (Word, PowerPoint, Excel), Canva, and major social media (SM) platforms
- expertise in Indico website management, preferably for conference or organizational events; The following qualifications will be considered as additional assets: - experience in supporting executive or presidential offices and managing high-level guests and meetings;
- graphic design skills and experience in producing communication materials;
- experience in designing prompts for widely used AI tools (e.g., ChatGPT, Claude, Gemini);
- knowledge of additional foreign languages.
- _
- _
- _
- Interviews may be conducted via video conferencing._
- _
- Permanent employees of Elettra Sincrotrone Trieste S.C.p.A. will be excluded from the present selection procedure. Employees or former employees of any Italian Public Entity who have exercised authority over Elettra Sincrotrone Trieste S.C.p.A. or have negotiated with Elettra - Sincrotrone Trieste S.C.p.A. within the last three years, will also be excluded from the present selection procedure, in accordance with the provisions of article 21 of the Italian legislative decree no. 39/2013 and in conjunction with article 53 (subsection16ter) of Italian legislative decree no. 165/2001._
- _
- _
- We thank all applicants in advance._

📌 Communication and Meetings Assistant (Basovizza)
🏢 Elettra Sincrotrone Trieste
📍 Basovizza