Section 1 - The spare parts coordinator manages the spare parts purchasing, warehouse operations, as well as transport documentation and calibration records for measurement instruments within the factory.

Main Responsibilities & Scope

- Manage spare parts purchasing activities, including:

Requesting and sending quotations to suppliers Issuing and monitoring daily purchase orders
- Oversee spare parts warehouse operations:

Cataloguing materials

Organizing and rearranging shelving

Monitoring stock levels

- Manage transport documentation:

Entering job orders into company systems Filing and forwarding documents to the accounting department
- Coordinate spare parts shipments:

Organizing pick-ups from suppliers Preparing pallets for returns or repairs

Issuing and managing outbound delivery notes

- Supervise calibration documentation:

Monitoring deadlines Collecting and archiving calibration certificates for all measurement instruments in the factory

Section 2 - CANDIDATE PROFILE

- Detail-oriented, organized, and precise
- Hands-on approach with the ability to work autonomously
- Capable of managing multiple tasks in a dynamic environment
- Strong interpersonal skills for interaction with suppliers and internal stakeholders
- Flexible and solution-oriented mindset

Education, Language, Skills & Qualifications

- High school diploma or equivalent; technical or logistics-related education is preferred
- Basic understanding of logistics, purchasing, and warehouse processes
- Ability to work both independently and as part of a team

Essential Experience & Knowledge / Technical Or Functional Competencie





- Previous experience in similar roles (logistics, warehouse, purchasing, or supply chain)
- Knowledge of warehouse management processes and material handling
- Familiarity with transport documents (delivery notes / DDT) and logistics flows
- Proficiency in ERP systems and standard IT tools (Excel, MS Office)
- Basic knowledge of shipping processes and supplier management
- Experience in managing measurement instruments and calibration processes is a plus

LEADERSHIP COMPETENCIES & PERSONAL STYLE

- Strong sense of accountability and reliability
- Proactive approach with a continuous improvement mindset
- Good planning and organizational skills
- High level of accuracy and attention to detail
- Team-oriented with a collaborative attitude
- Ability to prioritize tasks and manage deadlines effectively

KEY STAKEHOLDERS - JOB PROFILE DEFINITION & CANDIDATE SELECTION Internal Stakeholders

- Production Department
- Maintenance Department
- Quality Department
- Accounting & Finance Department
- Supply Chain / Procurement Team

External Stakeholders

- Spare parts suppliers and vendors
- Logistics and transportation providers
- Calibration service providers and certification bodies

At Barry Callebaut, we are committed to Diversity & Inclusion. United by our strong values, we thrive on the diversity of who we are, where we come from, what we’ve experienced and how we think. We are committed to nurturing an inclusive environment where people can truly be themselves, grow to their full potential and feel they belong. #oneBC - Diverse People, Sustainable Growth.

📌 Blue Collar Maintenance (San Vito Chietino)
🏢 Barry Callebaut Group
📍 San Vito Chietino