Section 1 - JOB DESCRIPTION
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The spare parts coordinator manages the spare parts purchasing, warehouse operations, as well as transport documentation and calibration records for measurement instruments within the factory.
Main Responsibilities & Scope
Manage spare parts purchasing activities, including:
Requesting and sending quotations to suppliers
Issuing and monitoring daily purchase orders
Oversee spare parts warehouse operations:
Cataloguing materials
Organizing and rearranging shelving
Monitoring stock levels
Manage transport documentation:
Entering job orders into company systems
Filing and forwarding documents to the accounting department
Coordinate spare parts shipments:
Organizing pick-ups from suppliers
Preparing pallets for returns or repairs
Issuing and managing outbound delivery notes
Supervise calibration documentation:
Monitoring deadlines
Collecting and archiving calibration certificates for all measurement instruments in the factory
Section 2 - CANDIDATE PROFILE
Detail-oriented, organized, and precise
Hands-on approach with the ability to work autonomously
Capable of managing multiple tasks in a dynamic environment
Strong interpersonal skills for interaction with suppliers and internal stakeholders
Flexible and solution-oriented mindset
Education, Language, Skills & Qualifications
High school diploma or equivalent; technical or logistics-related education is preferred
Basic understanding of logistics, purchasing, and warehouse processes
Ability to work both independently and as part of a team




Essential Experience & Knowledge / Technical Or Functional Competencie
Previous experience in similar roles (logistics, warehouse, purchasing, or supply chain)
Knowledge of warehouse management processes and material handling
Familiarity with transport documents (delivery notes / DDT) and logistics flows
Proficiency in ERP systems and standard IT tools (Excel, MS Office)
Basic knowledge of shipping processes and supplier management
Experience in managing measurement instruments and calibration processes is a plus
LEADERSHIP COMPETENCIES & PERSONAL STYLE
Strong sense of accountability and reliability
Proactive approach with a continuous improvement mindset
Good planning and organizational skills
High level of accuracy and attention to detail
Team-oriented with a collaborative attitude
Ability to prioritize tasks and manage deadlines effectively
KEY STAKEHOLDERS - JOB PROFILE DEFINITION & CANDIDATE SELECTION
Internal Stakeholders
Production Department
Maintenance Department
Quality Department
Accounting & Finance Department
Supply Chain / Procurement Team
External Stakeholders
Spare parts suppliers and vendors
Logistics and transportation providers
Calibration service providers and certification bodies
Altre Informazioni
Tipo di contratto: Tempo completo e Tempo indeterminato
RAL: 28.
K
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