ppThe Alliance of Bioversity International CIAT delivers research-based solutions that harness agricultural biodiversity and sustainably transform food systems to improve people's lives.
Alliance solutions address the global crises of malnutrition, climate change, biodiversity loss, and environmental degradation.
/ppThe Alliance works with local, national and multinational partners across Latin America and the Caribbean, Asia and Africa, and with the public and private sectors.
The Alliance is part of CGIAR, a global research partnership for a food-secure future, dedicated to reducing poverty, enhancing food and nutrition security, and improving natural resources and ecosystem services.
/ph3About the position /h3pBased in Rome and under the direct supervision of Senior Manager, Business Development and Diversification, the position provides administrative, financial, and project support to the Accelerate for Impact Platform (A4IP), ensuring smooth daily operations, effective budget management, and timely project coordination.
The role supports internal teams and external stakeholders, including donors, partners, and service providers, with responsibilities spanning operational, financial, and reporting activities within a regional and global development context.
/ph3Key duties and responsibilities /h3ulliCoordinate administrative, logistical, and operational functions, including meetings, travel, procurement, and documentation.
/liliSupport budget monitoring, financial tracking, and documentation for donor-compliant reporting to ensure proper allocation and utilization of project funds.
/liliAssist in project coordination, documentation, and reporting to facilitate the delivery of project objectives and results.
/liliCollaborate with internal teams, including project staff, finance, procurement, and HR, to ensure smooth workflows.
/liliLiaise with external stakeholders such as donors, partners, vendors, and service providers for operational and contractual matters.
/liliCoordinate with the Legal team for review of MoUs, contracts, and agreements to ensure compliance with institutional policies.
/liliMaintain accurate records, financial tracking tools, and filing systems.




/liliConsolidate inputs and support the drafting of high-quality narrative and financial reports, work plans, and project documentation.
/liliEnsure timely and compliant processing of invoices, contracts, and reimbursements.
/liliSupport knowledge management by documenting project results, lessons learned, and best practices.
/li /ulh3Requirements /h3h3Required qualifications and experience /h3ulliUndergraduate degree, preferably master's degree in Business Administration, Social or Political Sciences, International Relations, Law, Development Studies, or related fields from an accredited institution.
/liliPreferably 3 years (at least a minimum of 2 years) of relevant professional experience in administrative, financial, or project support roles, preferably within international organizations or development contexts.
/liliExperience in budget monitoring, financial tracking, and donor-compliant reporting.
/liliExperience in project support, documentation, and workflow support.
/liliProficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and collaboration tools (Teams, SharePoint); experience with SAP Concur or similar ERP systems is a plus.
/liliFamiliarity with AICS and EU project management and reporting procedures, with a sound knowledge of relevant policies, compliance requirements, and technical and financial reporting guidelines.
/liliExcellent written and oral communication skills in Italian and English; knowledge of Spanish, French, or Arabic is an advantage.
/liliStrong interpersonal skills with the ability to establish and maintain effective working relationships with team members and external stakeholders.
/liliMeticulous and highly organized, with strong attention to detail and a commitment to delivering high-quality outputs.
/li /ulh3Terms of employment /h3pThis position is a bnationally /b recruited staff position based in Rome, Italy.




/ppThe initial contract will be for up to bone (1) year, /b subject to a probation period of six (6) months, and is renewable depending on performance and availability of resources.
/ppThis position is graded at bBG06 /b level, with a minimum annual basic salary of bEuro 43,306 /b in a scale of BG02 to BG14 (BG14 being the highest level according to the Alliance job classification framework policy).
We offer a competitive salary and excellent benefits including but not limited to insurance, retirement plan, staff training and development, paid time off and flexible working arrangements.
/ppThe Alliance of Bioversity International CIAT is committed to fair, safe, and inclusive workplaces.
We believe that diversity powers our innovation, contributes to our excellence, and is critical for our mission.
Recruiting and mentoring staff to create an inclusive organization that reflects our global character is a priority.
We encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability statuses, sexual orientations, marital status, and gender identities.
Female candidates are strongly encouraged to apply.
/ppPlease note that eligible applicants must have the legal status to live and work in Italy: /pulliBe Italian nationals holding a valid passport or identity card.
/liliOr be EU citizens holding a valid passport or identity card and confirmation of registration from the Registrar's Office (Anagrafe).
/li /ulh3Applications /h3pApplicants are invited to visit to get full details of the position and to submit their applications.
Applications MUST include reference number bRFP – Associate, Administrative Project Support /b as the position applied for.
Cover letter and CV should be saved as one document using the candidate's last name, first name for ease of sorting.
The Alliance collects and process personal data in accordance with applicable data protection laws.
/ppPlease note that only shortlisted candidates will be contacted.
/ppApplications closing date: b6 September **** /b /ppPlease note that email applications will not be considered.
/p /p #J-*****-Ljbffr

📌 (Rfp500586) Associate, Administrative & Project Support (Rome, Italy)
🏢 Swiss Forum For International Agricultural Research
📍 Lazio