Location: Milan (with occasional travel to France and Switzerland) Contract: Freelance (P.IVA) / Independent Consultant Commitment: Full-time About the Role For an Italian company in strong international growth, operating across luxury services, travel, private mobility, hospitality and real estate, we are looking for an: Personal Executive Assistant The position combines executive support, coordination and strategic exposure, requiring a professional who can operate with autonomy, discretion and strong problem-solving skills. You will report directly to the President, acting as a trusted point of reference in the management of both professional and personal priorities, ensuring that activities, commitments and follow-ups are handled efficiently and consistently. Key Responsibilities • Manage and optimize the President's professional and personal agenda, priorities and international travel logistics • Coordinate personal commitments and the organization of travel and transportation • Coordinate cross-functional projects across marketing, legal and operations • Support strategic initiatives, partnerships and business development activities • Handle confidential communications and high-level stakeholder interactions • Prepare documents, presentations, reports and concise executive summaries • Liaise with internal teams, external partners, consultants and stakeholders across multiple jurisdictions • Support the execution of events, meetings and international activities • Monitor priorities, deadlines and follow-ups, ensuring consistent execution across key business activities • Support the management of complex and time-sensitive operational matters Candidate Profile We are looking for a structured,



fast-thinking and highly reliable professional with a strong business mindset and the ability to operate effectively in a dynamic, international and entrepreneurial environment. The ideal candidate is highly proactive and able to anticipate upcoming activities, manage multiple priorities simultaneously and ensure continuous follow-up on the President's commitments. Must-have requirements: • Fluent in Italian and English (French is concidered a plus) • Active P.IVAequivalent freelance status or availability to open one • Proven experience in roles such as: Executive Assistant / Chief of Staff, Project Manager, Office Manager, Marketing or Business Operations, Legal / Paralegal support • Excellent organizational and execution skills • Strong problem-solving and priority-management skills • High level of discretion and confidentiality • Good knowledge of digital and workplace tools • Full-time availability and flexibility to travel when required • Driving licence is considered a plus Functional Skills The ideal candidate has experience or exposure to at least two of the following areas: • Marketing & Communication • Legal (contracts, compliance, corporate basics) • Business Operations / HR / Organizational Management The position is ideal for a highly autonomous, pragmatic and business-oriented professional who can move seamlessly between executive support, operational coordination and strategic initiatives. What We Offer • Freelance collaboration in an international, dynamic and entrepreneurial environment • Direct exposure to the President and involvement in key business activities • Cross-functional involvement across different areas of the business • Opportunities for professional growth and progression into positions of greater responsibility • Travel expenses covered when applicable • Performance-based discretionary bonuses linked to projects and value delivered

📌 Personal Executive Assistant (Milano)
🏢 Confidential Careers
📍 Milano