Location: Milan (with occasional travel to France and Switzerland)

Contract: Freelance (P.IVA) / Independent Consultant

Commitment: Full-time

Tutti i candidati sono invitati a leggere attentamente la seguente descrizione del lavoro e le relative informazioni prima di candidarsi.

About the Role

For an Italian company in strong international growth, operating across luxury services, travel, private mobility, hospitality and real estate, we are looking for an:

Personal Executive Assistant

The position combines executive support, coordination and strategic exposure, requiring a professional who can operate with autonomy, discretion and strong problem-solving skills.

You will report directly to the President, acting as a trusted point of reference in the management of both professional and personal priorities, ensuring that activities, commitments and follow-ups are handled efficiently and consistently.

Key Responsibilities

• Manage and optimize the President's professional and personal agenda, priorities and international travel logistics

• Coordinate personal commitments and the organization of travel and transportation

• Coordinate cross-functional projects across marketing, legal and operations

• Support strategic initiatives, partnerships and business development activities

• Handle confidential communications and high-level stakeholder interactions

• Prepare documents, presentations, reports and concise executive summaries

• Liaise with internal teams, external partners, consultants and stakeholders across multiple jurisdictions

• Support the execution of events, meetings and international activities

• Monitor priorities, deadlines and follow-ups, ensuring consistent execution across key business activities

• Support the management of complex and time-sensitive operational matters

Candidate Profile

We are looking for a structured,



fast-thinking and highly reliable professional with a strong business mindset and the ability to operate effectively in a dynamic, international and entrepreneurial environment.

The ideal candidate is highly proactive and able to anticipate upcoming activities, manage multiple priorities simultaneously and ensure continuous follow-up on the President's commitments. xysqume

Must-have requirements:

• Fluent in Italian and English (French is concidered a plus)

• Active P.IVAequivalent freelance status or availability to open one

• Proven experience in roles such as: Executive Assistant / Chief of Staff, Project Manager, Office Manager, Marketing or Business Operations, Legal / Paralegal support

• Excellent organizational and execution skills

• Strong problem-solving and priority-management skills

• High level of discretion and confidentiality

• Good knowledge of digital and workplace tools

• Full-time availability and flexibility to travel when required

• Driving licence is considered a plus

Functional Skills

The ideal candidate has experience or exposure to at least two of the following areas:

• Marketing & Communication

• Legal (contracts, compliance, corporate basics)

• Business Operations / HR / Organizational Management

The position is ideal for a highly autonomous, pragmatic and business-oriented professional who can move seamlessly between executive support, operational coordination and strategic initiatives.

What We Offer

• Freelance collaboration in an international, dynamic and entrepreneurial environment

• Direct exposure to the President and involvement in key business activities

• Cross-functional involvement across different areas of the business

• Opportunities for professional growth and progression into positions of greater responsibility

• Travel expenses covered when applicable

• Performance-based discretionary bonuses linked to projects and value delivered

📌 Personal Executive Assistant (Monza)
🏢 Confidential Careers
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