We are looking for an organized, proactive and reliable Executive Assistant & Office Manager to support the day-to-day operations of our Faenza office.

Key responsibilities

- Manage office facilities, maintenance, utilities and external service providers.
- Coordinate company cars, including assignments, contracts, maintenance, insurance and related costs.
- Organize hotel and business travel bookings.
- Coordinate the setup and inventory of company laptops, phones and other equipment, in collaboration with IT.
- Support commission validation and year-end premio management for agencies and customers.
- Handle personnel administration, including timecards, onboarding, HR documentation, safety training and medical checks.
- Manage purchase requisitions, supplier coordination, contracts and document archiving.
- Support the preparation of dashboards, reports and personnel cost analysis.

Requirements





- Previous experience as an Executive Assistant, Office Manager, Operations or Facilities Coordinator.
- Fluent English, at least B2 level.
- Excellent organizational and prioritization skills.
- Good knowledge of Excel and familiarity with BI tools.
- Experience with ERP systems or business management software.
- Strong attention to detail and problem-solving abilities.
- Excellent communication and coordination skills.
- Experience in fleet, facilities or supplier management is an advantage.
- Reliability, discretion and the ability to handle confidential information.

If you are a hands-on professional who enjoys managing varied responsibilities and working with different teams, we would be pleased to hear from you.

📌 Executive Assistant Office Manager (Faenza)
🏢 Groupe Atlantic Italia
📍 Faenza