Job Description

The successful candidate will join the Events & Protocol Office and provide administrative, organizational, and operational support across the team’s activities.

The role combines event coordination with office administration, budget monitoring, reporting, supplier management, and the coordination of hosts and hostesses. The successful candidate will contribute to the organization of Bocconi events throughout their entire lifecycle, from initial planning and preparation to on-site delivery and post-event follow-up, ensuring that all activities meet the University’s organizational and institutional standards.

Main Activities

The successful candidate will be involved in the following activities:

Supporting the administrative management of the Events & Protocol Office, including budget monitoring and the use of SAP;
managing office records, documentation, archives, and event reporting activities;
supporting the selection and coordination of student collaborators engaged as hosts and hostesses;




managing communications with the event support staff through dedicated platforms and communication channels;
collaborating with the relevant University offices during the planning, delivery, and follow-up of events;
creating registration forms and monitoring participant registrations;
liaising with external suppliers, from requesting and evaluating quotations to coordinating set-up and on-site event delivery;
coordinating hosts and hostesses before and during events;
managing the Events & Protocol Office’s activities through the University’s dedicated Event System;
supporting the organization of concerts and other cultural initiatives;
contributing to the organization of meetings, experiences, institutional ceremonies, donor tours, inaugurations, and other initiatives involving key University stakeholders;
providing organizational and back-office support throughout all phases of event delivery.

Requirements

University degree;
up to one year of professional

📌 Events Management Specialist (Milano)
🏢 Universita Bocconi
📍 Milano