Support the administrative management of the Events & Protocol Office, including budget monitoring and use of SAP

Manage office records, documentation, archives, and event reporting

Support the selection and coordination of student hosts and hostesses

Manage communications with event support staff through dedicated platforms and communication channels

Collaborate with relevant University offices during event planning, delivery, and follow-up

Create registration forms and monitor participant registrations

Liaise with external suppliers, from requesting and evaluating quotations to coordinating set-up and on-site delivery

Coordinate hosts and hostesses before and during events

Manage Events & Protocol Office activities through the University’s dedicated Event System

Support the organization of concerts and other cultural initiatives

Contribute to meetings, experiences, institutional ceremonies, donor tours, inaugurations, and other initiatives involving key University stakeholders

Provide organizational and back-office support throughout all phases of event delivery

Requirements

University degree

Up to one year of professional experience, preferably in event organization, event operations, protocol, or related areas

Previous study, work, or life experience outside Italy for at least 6 months

Fluency in Italian and English

Strong command of Microsoft Office

Familiarity with SAP and event management platforms is a plus





Strong organizational and planning skills, with the ability to manage multiple activities and deadlines

Accuracy and attention to detail, particularly when managing budgets, data, and administrative processes

Excellent interpersonal and communication skills

Ability to collaborate effectively with internal stakeholders, suppliers, and event staff

Proactive, flexible, service-oriented, and hands-on approach

Availability to provide operational support during events when required

Core Competencies
Demonstrates strong organizational and planning skills essential for managing multiple events and deadlines, with proficiency in budget monitoring and administrative processes. Fluent in Italian and English, capable of effective collaboration with internal stakeholders and external suppliers.

Highest-signal resume keywords

Event Organization

Budget Monitoring

Fluency In Italian And English

Microsoft Office Proficiency

SAP Familiarity

Hard Skills

Event Management

Budget Management

Documentation Management

Registration Monitoring

Event Reporting

Soft Skills

Organizational Skills

Attention To Detail

Interpersonal Skills

Communication Skills

Proactive Approach

Industry Keywords

Event Operations

Protocol

Cultural Initiatives

Stakeholder Engagement

Administrative Support

Tools & Technologies

SAP

Event Management Platforms

Microsoft Office

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📌 Events Management Specialist (Milano)
🏢 Altro
📍 Milano