HR Manager

Human Resources & People Operations – Institute Itech

Full-time position

Hybrid work model (Milan, Italy – with international scope)

Travel and meeting expenses will be reimbursed upon approval

An NDA must be signed

This position may evolve into Head of Human Resources or Chief People Officer, depending on performance and organizational growth.

About Institute Itech:
Institute Itech is a private research, development and technological innovation institute based in Italy with an international vision. It was created to transform scientific knowledge, advanced engineering and emerging technologies into concrete solutions for the environment, health, data intelligence, artificial intelligence, urban systems and technological infrastructure.

The company is built on a multidisciplinary vision structured around six pillars: Education, Technology, Social, Nature, Research and Urban. Through these areas, Institute Itech develops high-impact projects capable of improving quality of life, making cities more sustainable and creating new models of scientific, industrial and social progress.

Its flagship projects include:

Memoria™ – AI-based neuroimaging and cognitive data intelligence

Oxyleaf™ – environmental monitoring and air quality technologies

Terra™ – advanced soil and ecological remediation systems

Polaris™ – strategic data infrastructure and positioning systems

Balloon™ – high-altitude sensing and urban climate platforms

Biocity™ – integrated biourban planning and smart city ecosystems

Institute Itech is expanding internationally, with active operations across Europe, the Middle East, and Asia, requiring a structured and scalable people operations function to support its growing global team.

About the Role:
Institute Itech is seeking an experienced and people-driven HR Manager to build, lead, and continuously develop the Institute's human resources function at a pivotal moment in its international growth.

The HR Manager will serve as the primary HR reference point for Institute Itech's leadership and staff, overseeing the full spectrum of people operations — from talent acquisition and onboarding to performance management, organizational development, and HR compliance across multiple geographies.

The selected candidate will operate with a high degree of autonomy, contributing not only to the day-to-day HR function but also to the strategic people agenda of a fast-scaling, internationally oriented research and technology institute.



The role requires someone equally comfortable designing HR frameworks from the ground up and managing the human dimensions of a complex, multidisciplinary organization.

Responsibilities:
HR Strategy & Organizational Development

Define and implement Institute Itech's HR strategy in alignment with the organization's international growth roadmap

Design and maintain organizational structures, reporting lines, and workforce planning frameworks

Advise executive leadership on people strategy, talent priorities, and organizational design decisions

Support the development and scaling of HR processes, policies, and systems as the organization grows

Talent Acquisition & Recruitment

Lead and oversee the full recruitment cycle for all roles across technical, scientific, administrative, and executive functions

Define hiring strategies, sourcing channels, and selection methodologies appropriate to each role and geography

Ensure a consistent, high-quality candidate experience throughout the recruitment process

Collaborate with department heads and project leads to anticipate and address hiring needs proactively

Onboarding, Performance & Development

Design and manage onboarding programs that ensure rapid integration and cultural alignment for new hires across geographies

Implement and oversee performance management frameworks, including goal setting, feedback cycles, and career development planning

Identify training and development needs across the organization and coordinate relevant initiatives

Support managers in handling performance-related conversations and development plans

HR Operations & Compliance

Oversee all HR administrative operations including contracts, employment records, payroll coordination, and compliance reporting

Ensure full compliance with Italian labor law and applicable international employment regulations across Institute Itech's active geographies

Manage relationships with external HR advisors, legal counsel, and employment authorities as required

Maintain and continuously improve HR documentation, internal policies, and procedural frameworks

Culture, Engagement & International HR

Foster a positive, inclusive,



and high-performance organizational culture across all teams and locations

Design and implement employee engagement initiatives, internal communications, and recognition programs

Support the HR dimensions of Institute Itech's international expansion, including the onboarding of teams in new geographies

Serve as a trusted point of reference for staff on all people-related matters

Requirements

Bachelor's or Master's degree in Human Resources, Psychology, Business Administration , or a closely related discipline

4–6 years of experience in HR management or people operations, with demonstrated ownership of the full HR function

Solid knowledge of Italian labor law and HR compliance requirements

Proven experience managing end-to-end recruitment across diverse role typologies

Experience designing and implementing HR processes, policies, and organizational frameworks

Strong interpersonal, communication, and stakeholder management skills

Ability to operate autonomously and with sound judgment in a fast-moving, international environment

Fluent Italian (mandatory)

Fluent English (mandatory)

Discretion, reliability, and a high standard of professional integrity

Preferred Qualifications

Experience managing HR operations across multiple geographies or international subsidiaries

Familiarity with HR management systems and applicant tracking tools (Personio, BambooHR, Workday, or equivalent)

Background in technology, research, or innovation-driven organizational contexts

Knowledge of employment regulations in GCC, Middle Eastern, or Asian markets

Experience supporting organizational scaling, restructuring, or international expansion

Additional language skills (Arabic, Mandarin, or French considered an asset)

HR certification (SHRM, CIPD, or equivalent) considered a plus

Benefits Provided

Strategic HR leadership role at the heart of Institute Itech's organizational and international development

Direct collaboration with executive leadership and department heads across all flagship projects

Full ownership of the HR function with mandate to build and scale people operations

Growth path toward Head of Human Resources or Chief People Officer

Hybrid work model with international scope

Reimbursement of approved travel and HR representation expenses

Compensation
Annual Gross Salary: €55,000 , in line with mid-level HR management profiles.

Additional performance-based incentives may be provided based on organizational milestones and HR outcomes.

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