Key Responsibilities

- Coordination and organization of business travel arrangements for Senior Management, including the collection, management, and filing of related expense reports and fuel receipt
- Management of the company switchboard, ensuring professional and efficient handling of incoming calls and enquiries.
- Coordination and maintenance of meeting room facilities, including ensuring the availability of water and other required supplies.
- Reception and professional welcoming of guests, visitors, and external stakeholders.
- Coordination and management of shipments of documents and parcels, ensuring timely and accurate delivery
- Preparation and dispatch of management telegrams and the coordination of periodic medical check-ups.
- Management and coordination of corporate stationery and communication materials, including the ordering and reprinting of:

-Business cards -Letterhead

-Envelopes

-Other corporate materials

- Coordination with external suppliers and service providers for office maintenance, repairs, and related facility management activities.




- Provision of general administrative and organizational support to Senior Management and the office, ensuring smooth and efficient day-to-day operations.

Qualifications

- Working knowledge of English (minimum B1 level)
- High School Diploma
- Discretion and reliability
- Strong administrative assistance and clerical skills to support day-to-day office operations.
- Ability to operate and maintain office equipment, including copiers, scanners, and printers, and manage copying tasks efficiently.
- Effective communication skills to interact professionally with team members, visitors, and external partners.
- Good organizational skills, attention to detail, and reliability in handling documents and records.
- Basic computer proficiency (e.g., email, word processing, spreadsheets) and familiarity with office software.
- Ability to work on-site in Milan and collaborate in a team-oriented environment.
- Prior experience in an office support or administrative role is preferred.

📌 Office Services Assistant (Milano)
🏢 Manuli Ryco
📍 Milano