ppThe Project Contract Administrator is responsible for the administration, monitoring, and management of all project – related contracts during the execution phase.
The role ensures compliance with contractual terms and conditions, manages correspondence, supports claims avoidance/defence, and acts as the focal point between project management, legal, procurement, contractors, and the client for all contractual matters.
/ph3Key Responsibilities Contract Administration: /h3ulliAdminister and monitor EPC/EPCIC, consultancy, and service contracts throughout project execution.
/liliEnsure contractors' compliance with contract obligations, milestones, and deliverables.
/liliMaintain comprehensive contract files, registers, and correspondence records.
/liliReview and validate contractual notices, change requests, and variation orders.
/li /ulh3Change Management: /h3ulliEvaluate contractor change requests (time and cost impact) in coordination with project controls, engineering, and planning teams.
/liliPrepare change order documentation and ensure approvals in line with governance.
/liliTrack all variations and maintain a change register to monitor project impacts.
/liliIdentify, analyse, and mitigate potential claims by contractors.
/liliSupport negotiation and resolution of claims/disputes in collaboration with legal and commercial teams.
/liliPrepare defence documentation and maintain claims records.
/liliDraft, review, and issue contractual letters and formal notices to contractors.




/liliEnsure timely response to contractor communications within contractual timelines.
/liliSupport project management in all client and contractor contractual correspondence.
/li /ulh3Reporting: /h3ulliPrepare periodic contract administration reports (change status, claims, key issues, risks).
/liliProvide input to monthly progress reports regarding contractual status.
/liliMaintain KPIs related to contractual performance.
/li /ulh3Coordination Compliance: /h3ulliWork closely with procurement, cost control, planning, and legal to ensure consistency and compliance.
/liliEnsure adherence to corporate policies, procedures, and project – specific requirements.
/liliProvide contractual guidance to project team members and stakeholders.
/liliSupport audits and ensure all contractual documentation is properly archived.
/li /ulh3Qualifications Experience: /h3ulliBachelor's degree in law, Quantity Surveying, Engineering, or Business Administration.
/lili7–12 years of experience in contract administration within the oil gas industry, preferably on large – scale EPC/EPCIC projects.
/liliStrong knowledge of FIDIC, bespoke EPC contracts, and oil gas contracting models.
/liliSolid understanding of project controls (cost, planning, risk) and their interface with contracts.
/liliProficiency in MS Office and contract management tools.
/liliExcellent communication, negotiation, and drafting skills.
/liliFluency in English (written and spoken) is mandatory.
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📌 Project Contract Administrator – Gl0006 (Milano)
🏢 Ably Resources
📍 Milano