**Introduction** Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the vantaggi of all. It does so by providing services and advice to governments and migrants. IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration **Organizational Context and Scope**
- RESPONSIBILITIES
- Carry-out and coordinate pre-employment activities such as preparation of Entry on Duty (EOD) documentation and collection of supporting documentation, coordination of EOD medical exams and follow-up with Medical Services on medical clearance, coordinate enrollment in insurance plans as appropriate, support the coordination and delivery of induction sessions, arrangement for security briefing, etc.
- Perform assigned role(s) in the organizational HR system, paying special attention to data consistency and accuracy; input and maintain data based on approvals and supporting documentation; verify eligibility for allowances and other benefits, monitor and follow up on contractual situation and entitlements, and initiate prompt actions and generate reports, contract extensions, personnel actions and other related documentation.
- Perform the role of Timekeeper; monitor, maintain, update and reconcile leave quotas based on supporting documentation; generate, edit and analyse leave-related reports; respond to questions concerning leave administration; guide staff on request and approval procedure in the system.




- Carry-out a wide range of Human Resources actions, including but not limited to preparation of documentation for separation, classification, reclassification, promotion, disciplinary cases, etc. and coordinate with the Regional Office, Administrative Centers and Human Resource Management in Geneva as appropriate.
- Prepare all reports on personnel matters and submit timely to concerned parties; draft and review routine correspondence, letters, certifications, etc.; open and update personal files, create and maintain a systematic way to archive Human Resources documents (electronic and hard copies). Update and maintain electronic and physical archiving systems in the unit including personnel files with all supporting documentation, recruitment files, Human Resources policies, regulations, guidelines and manuals, internal controls, etc.
- Assist in monitoring compliance with the performance evaluation process and follow-up with staff and supervisors as needed; facilitate compliance by providing technical guidance on the use of the system.
- Provide information to staff on their entitlements and responsibilities in line with IOM regulations, instructions and procedures. Respond to standard inquiries and refer to the most sensitive/complex ones.
- Ensure timely and accurate entry of HR actions and master data in the organizational HR system in compliance with the Payroll Processing Schedule issued by the Global Payroll Unit.




- Register and manage recurring and ad hoc payments and deductions, including reimbursements, allowances, overtime, salary advances, and other mission-specific payroll items.
- Prepare, validate, and submit PST files for standing payments and deductions in the required formats, ensuring timely submission and compliance.
- Review and validate first payroll run reports received from the Global Payroll Unit, including payroll costing, payment summaries, lists of payments and deductions, and payroll comparison reports.
- Identify, document, and coordinate the correction of payroll discrepancies and errors with the Global Payroll Unit within prescribed deadlines.
- Record and submit additional HR actions or adjustments not included in the first payroll run, in line with the deadlines established for the final payroll run.
- Track and communicate all payroll-related errors and corrective actions to the Global Payroll Unit prior to the final payroll cut-off date.
- Review final payroll reports for post-payroll monitoring purposes.
- Identify areas for improvement and highlight them to the supervisor; provide inputs for new procedures to complement or to adapt existing ones taking into consideration the specific needs of the office. Assist in analysing and resolving sensitive cases by collating background information, preparing summaries and sharing best practices.
- Perform other related duties as assigned. **QUALIFICATIONS
Required Qualifications and Experience** **Education**
- High School diploma with five years of relevant experience; or,
- Bachelor’s degree in Human Resources, Business Administration, Psychology or related field with three years of relevant professional experience. Accredited

📌 Human Resources Associate (Roma)
🏢 International Organization For Migration
📍 Roma