ISG Personalmanagement GmbH

ISG is a consulting company and seeks for a client - an international manufacturing and distribution company in the field of medical devices - Operations and Tender Manager to join their team in Ancona. This position combines office management, tender oversight, warehouse management, process optimization, and team leadership.

Key Responsibilities

- Manage and optimize daily office workflows, internal processes, and operational KPIs
- Lead and support the local team in logistics, orders, invoicing, warehouse management, accounts, and IT support
- Supervise and support public tender processes for hospitals and healthcare institutions in Italy
- Advise on complex procurement procedures, compliance topics, and administrative requirements
- Ensure compliance with Italian healthcare regulations and public procurement law
- Ensure smooth order processing, invoicing, claims handling, stock control, and consignment inventory management
- Act as the interface between local operation, sales, logistics, and the international headquarters
- Manage vendors, office facilities, fleet contracts, and operational costs
- Coordinate medical congresses and corporate events

Requirements
- At least 5 years of experience in operations, office management, or senior administrative leadership
- Experience in the area of medical device, healthcare, or pharmaceutical industry




- Strong experience with Italian public tenders, hospital procurement procedures, and tender platforms
- Experience in invoicing, claims management, warehouse management, and administrative workflows
- Familiarity with ERP systems, order entry workflows, and consignment inventory logic
- Proven leadership experience with small to medium-sized teams
- Fluent Italian and English knowledge are mandatory
- Structured, pragmatic, and detail-oriented working style with strong problem-solving skills
- Resilience under pressure, especially during tender deadlines

What our client offers
- A key role in an established medical device company with high operational responsibility
- Opportunity to improve processes and contribute to organizational development
- Direct reporting line to the Country Manager Italy
- Full-time position based in Ancona with hybrid work options after onboarding
- Start date: as soon as possible, fix-term contract

If you are an experienced operations professional with strong knowledge of Italian healthcare tenders and a hands-on leadership approach, we look forward to receiving your application.

Settore: Ospedaliero/Medicale/Sanitario

Ruolo: Altro

Gestisce altre persone: Sì

Tipo di occupazione: Tempo determinato

Inquadramento: Impiegato

📌 Opreration Manager (Ancona)
🏢 ISG Personalmanagement
📍 Ancona