ppIP Italiana Petroli S.p.A. is Italy’s leading private group in the fuel and sustainable mobility sector, with a mission to bpower Italy on the move /b; its share capital is held by bSOCAR, the State Oil Company of the Republic of Azerbaijan /b. /p pThanks to its network of service stations spread throughout the country, a comprehensive logistics system that supplies Italy’s main airports and ports, and its refining capacity, IP Italiana Petroli is an essential partner for the mobility of all Italians and is strongly committed to energy transition projects. /p pAs part of the development plans of Società Italiana Petroli S.p.A., we are looking for a: /p h3EXECUTIVE ASSISTANT /h3 pwho will provide high-level organisational and executive support to multiple C-Level Executives by coordinating calendars, priorities, information flows and key initiatives. The role acts as a central point of reference for senior management and high-level internal and external stakeholders, operating with a high degree of autonomy, proactivity and confidentiality, /p h3THE ROLE /h3 pSpecifically, the responsibilities are as follows: /p ul liManage complex calendars for multiple Executives, balancing competing priorities and proactively preventing scheduling conflicts. /li liOrganise domestic and international meetings, coordinating logistics, agendas, preparatory materials and follow-up actions. /li liCoordinate corporate visits, events, conventions, workshops and town halls. The role does not include responsibility for organising Board of Directors meetings. /li liArrange domestic and international travel for the Executives, managing complex itineraries, changes and unexpected issues. /li liAct as a trusted point of contact for internal and external stakeholders,



including senior managers, partners, institutions, advisers and suppliers. /li liDraft, review and finalise executive communications, reports, presentations and materials for management meetings, including in English. /li liTrack deadlines, commitments and follow-up actions, securing contributions and supporting timely completion. /li liSupport cross-functional initiatives and projects through planning, milestone tracking and coordination of contributions. /li liManage office budgets, expense reports, suppliers and procurement activities, including purchase requisitions and service acceptance entries through SAP. /li liHandle highly confidential information and anticipate management’s organisational needs, proposing effective solutions. /li /ul h3WHO WE ARE LOOKING FOR /h3 pA professional with: /p ul liat least 8-10 years of experience as an Executive Assistant, Senior Management Assistant or in an equivalent role; /li liproven experience supporting multiple C-Level Executives or Top Management members simultaneously; /li lisignificant exposure to international environments and senior stakeholders; /li liC1 or bfluent English /b, with full written and spoken proficiency for international business environments; knowledge of other languages will be an advantage; /li liexperience in the advanced use of the Microsoft 365 suite, Outlook,



Teams and digital collaboration tools; /li liexperience in multinational companies, listed companies or organisations characterised by a high degree of organisational complexity is an advantage; /li liupper secondary diploma or university degree, preferably in languages, business or humanities. /li liautonomy, proactivity and ability to anticipate management needs; /li lidiscretion, integrity and impeccable handling of confidential matters; /li liexcellent organisational skills and ability to manage competing priorities; /li lidiplomacy, professional presence and strong stakeholder orientation; /li liadvanced problem solving and sound judgement within the assigned remit; /li liresilience, flexibility and effectiveness under pressure; /li liaccuracy, broad perspective and strong results orientation. /li /ul h3WHAT WE OFFER /h3 ul liEmployment on a bpermanent contract /b at the highest clerical grade under the Collective Labour Agreement for the Energy and Oil Sector, with a remuneration package comprising: /li liAnnual gross salary (RAL) of b€ 50,000–60,000 /b; /li libCompany productivity premio /b (as per second-level collective bargaining); /li libCompany welfare scheme /b (as per second-level collective bargaining); /li libBenefits package /bincluding: supplementary healthcare, supplementary pension scheme (optional membership with a company contribution), various types of discounts (fuel, gyms, travel, retail outlets); /li libCompany Academy /b for the development and training of specialist, cross-functional and managerial skills. /li /ul h3WORK LOCATION /h3 pRome, Via Salaria 1322 (on-site work) /p /p #J-18808-Ljbffr

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