Job Overview:
Support and consistently reinforce Coastal’s Core Values, acts as the project liaison between Coastal and the owner, and between Coastal and their subcontractors, and is the on-site office coordinator. Responsible for all phases of subcontract administration, including subcontract package preparation, maintenance and execution, and tracking and expediting procurement and delivery of insurance submission per contract agreement. Coordinates and synchronizes multiple complex projects, manages priorities, manages internal and external customer expectations, meets deadlines and delivers results in a fast-paced environment while working independently and in a team first environment.

Essential Duties / Responsibilities:

• Answers telephones.
• Maintains and organizes project specific shared files and all project specific correspondence.
• Orders office supplies and equipment.
• Tracks and reports biweekly time, status changes and additional HR forms in accordance with HR policy.
• Prepares contract change notices as delegated by Project Manager, Project Executive or VP.




• Prints and prepares monthly reporting for Project Manager/Project Executive as deemed necessary.
• Prepares and tracks execution of contract change management documents (change order requests, owner change orders, and commitment change orders).
• Administers and maintains Sage database to include but not limited to: change management, project specific vendor database, contact database, RFI, submittal, and meeting minutes.
• Compiles all documents necessary for subcontracts, purchase orders and commitments.
• Issues Field Commitments.
• Tracks and administers all vendor, supplier, and subcontractor insurance.
• Tracks monthly invoices and payment deadlines.
• Assists Project Manager with monthly Owner AIA.
• Assists the Project Engineer and Superintendent when required.
• Opens and closes monthly subcontractor draws.
• Releases payments to subcontractors and vendors.
• Processes check reque

📌 Contract Administrator (Napoli)
🏢 Coastal Construction
📍 Napoli