Job Title - Office Manager (Italy)

Department - Administration

Reporting Line - Head of Sales - Southern Europe

Location - Bologna, Italy

Employment Type - Permanent, Full-Time

ABOUT NEW ERA CAP

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New Era Cap is more than a headwear brand. With over 100 years of heritage, we are a global leader in sports, fashion and lifestyle, recognised for our innovation, authenticity and craftsmanship. As the official on-field cap of Major League Baseball and a trusted partner to leading sports leagues, teams and brands worldwide, we continue to shape culture through creativity and self-expression.

WHY JOIN NEW ERA?

Join a collaborative and inclusive team where individuality is valued, ideas are encouraged and people are empowered to make an impact. We are committed to helping our employees perform at their best, develop their careers and enjoy a healthy work-life balance.

The Office manager is responsible for the efficient functioning of the office through a range of administrative, financial, HR and facilities tasks. This position reports to the Head of Sales – Southern Europe.

Administration

Phone and clients/visitor's reception

Managing mails, parcels, couriers, carriers

Classification and archive Storage

Dealing with correspondence and queries

Preparing letters and reports

Implementing and maintaining procedures/office administrative process

Ensuring effective communication with the EMEA HQ (UK)

Financial/Accounting

Liaising with the external accounting/social firm and HQ financial department





Processing accounts payable invoices: checking, follow up, reporting

Dealing with the bank agency and managing Company credit cards (7)

Checking and reporting expenses (credit cards and cash)

HR

Liaising with the with our Italian payroll bureau and HQ HR department

Helping recruitment when needed

Payroll management: preparation, checking and submission

Administration of local benefits providers

Onboarding and offboarding coordination

Office Management/Facilities

Ensure the smooth running of the office (services, equipment, supplies, cleaning, storage)

Liaising with the HQ IT department and external IT supplier if necessary

Maintaining and ensuring that health and safety policies are up to date

Ordering stationery and furniture (office and Sales representative)

Ensure sound administration of suppliers and service providers contracts

Fleet management: phone (fixed and mobile phones) and vehicle coordination with Leasing company

Cost optimization, contracts negotiations

Event Management

Organising and booking transport and accommodation for Italian team when needed

Booking travel for EMEA Sales meeting

Booking travel for team needs

Required skills

Organised, rigorous, dynamic, proactive, autonomous.

Trustworthy with the ability to deal with confidential information

Experience in office administration

Strong communication skills

Fluent in Italian and in English

EQUAL OPPORTUNITIES

New Era Cap is an equal opportunities employer. xrdztoy We celebrate diversity and are committed to creating an inclusive environment where all employees are treated fairly, with dignity and respect.

📌 Office Manager (Fluency In Italian & English) (Roma)
🏢 New Era Cap
📍 Roma