About the RoleWe are looking for an organized, proactive, and hands-on Office Manager to oversee the daily operations of our Italy office and ensure a professional, efficient, and well-functioning workplace. The ideal candidate will be responsible for office administration, facilities management, supplier coordination, employee support, and general administrative activities. This role requires strong organizational skills, attention to detail, and the ability to work independently in a fast-paced international environment. Key ResponsibilitiesOffice & Facilities ManagementManage the day-to-day operations of the Italy office and ensure a safe, clean, and professional working environment. Coordinate office facilities, maintenance, utilities, office supplies, equipment, and other workplace services. Manage relationships with landlords, property management companies, and external service providers.
Monitor office-related expenses and support budget management.
Administration & Supplier ManagementManage contracts and relationships with office service providers, including cleaning, security,



maintenance, telecommunications, and other vendors.
Collect and review invoices and coordinate with Finance for payment processing.
Support procurement of office supplies, equipment, and other administrative requirements.
Maintain accurate records of office contracts, assets, and administrative documentation.
Employee SupportProvide day-to-day administrative support to employees in the Italy office.
Support onboarding and offboarding activities, including workspace preparation, equipment, access cards, and other administrative arrangements.
Coordinate employee business travel, accommodation, and other related arrangements when required.
General Administration & ComplianceMaintain office policies, procedures, and administrative records.
Coordinate with HR, Finance, IT, and other internal teams on local administrative matters.
Support local compliance-related and government administrati

📌 Office Supervisor (Castellanza)
🏢 SolaX Power Italia
📍 Castellanza