At
AlfaDocs
, we're on a mission to transform healthcare. Our software platform makes the daily lives of medical practices and patients easier by streamlining practice management and patient relationships. With our all-in-one, cloud-based solution, healthcare professionals can focus more on care and less on administration.
We take pride in our responsibility to deliver high-performance solutions while fostering a collaborative and respectful environment where everyone's contributions are valued. We're driven by a shared passion to make a lasting impact on the healthcare industry, creating a space where both our team and our customers thrive.
Activities
Administration Tasks
Invoicing: Overseeing the timely and accurate creation of client invoices and ensuring their distribution.
Balancing: Ensuring all financial records are in order and reconciled on a regular basis.
Banking: Managing daily banking activities, including transactions and deposits.
Cash Collection: Overseeing the collection of outstanding payments and ensuring timely follow-ups with clients.
Financial Reporting: Preparing monthly reports to provide insight into the financial health of the company.
Office Management Tasks
Employees' Travel Management: Organizing and coordinating travel arrangements, ensuring cost-effectiveness and adherence to company policies.
Inventory Management: Managing office supplies and inventory, including ordering and maintaining sufficient stock levels.
Accounts Set-Up for New Employees: Coordinating the setup of accounts and IT resources for new hires for a smooth onboarding.
Offboarding: Managing the offboarding process, ensuring all necessary steps are followed.
Milan Office Management:



Overseeing the day-to-day operations of the Milan office, including food, beverage, maintenance, and rent management.
Event Management: Organizing and managing internal office events, ensuring smooth execution within budget.
Requirements
2 years of experience in administration and finance/accounting
Solid knowledge of accounting principles and familiarity with financial software or tools (e.g., Fatture Web, Sportello Cloud)
Excellent organizational and time-management skills, with a proven ability to prioritize and manage multiple workstreams
Familiarity with Google Drive, Slack, Gmail
Fluent Italian & English (at least C1)
German-speaking skills are a plus
Administrative Info:
Contract
: fixed-term contract of 12 months with the intention of extending the contract permanently (3°livello CCNL Commercio)
Salary
: 30K-35K
Location: Milan
, Italy (Via Eritrea n. ******** (Palazzo Tecniche Nuove)
Office Model:
Hybrid Mode 3 days in the office, 2 days remote
Working hours
: Monday - Friday | 09:*******:00 | 1-hour lunch break
Trial Period
: 60 working days
Equipment
: laptop, headphones, keyboard, mouse, smartphone with unlimited data, and a dedicated office monitor
Start Date
: Starting September/October ****
Benefits
Welfare with Coverflex (600€ a year)
Premio for paid English or German language courses.
Training courses, books, workshops, and team-building activities for personal and professional growth.
Partnership with Serenis (an online psychotherapy platform) - three sessions offered if needed.
Regular company reunions (yearly meetups, Christmas dinner)
Snacks and fruit always available in the office

📌 Administration, Accounting And Office Specialist (Milano)
🏢 AlfaDocs.com
📍 Milano