We are looking for a Facility Specialist to join our Mediterranean Europe team, based in Milan, and support the day-to-day management of our workplace and facility operations across the region. The role ensures safe, functional and efficient working environments while coordinating internal stakeholders, external suppliers and facility-related activities.

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Role & Responsibilities

Manage day-to-day and extraordinary activities related to facilities and workplace environments across the region

Monitor buildings, systems and infrastructure, ensuring functionality, safety and business continuity

Coordinate external suppliers and service providers, including maintenance, cleaning, security, utilities, catering and other facility-related services

Support office space allocation and equipment inventory management

Ensure compliance with company standards and applicable regulations, working closely with HSE, Real Estate, HR, Legal and other relevant teams

Manage purchase orders, invoices and supplier costs, and support supplier performance and contract management

Act as a key point of contact for employees and internal stakeholders on facility-related matters

Identify opportunities to improve operational efficiency, service quality and employee experience,



promoting best practices and continuous improvement

Support sustainability initiatives related to facilities, buildings and workplace operations

Provide operational support to the Company Car Fleet Manager in the day-to-day management of the corporate fleet

Support facility projects across the region and travel to other European offices when required (approximately twice a year)

Qualifications

Bachelor's degree or Diploma in a relevant field

At least 3 years of experience in Facility Management, Building Management or a similar role, preferably in an international environment

Proven experience managing external suppliers and contractors

Fluency in Italian and English; French is a plus

Strong problem-solving, organizational xkiyazw and prioritization skills

Excellent communication and stakeholder management skills

Proactive approach, with the ability to anticipate issues and identify improvement opportunities

Good negotiation skills and ability to manage suppliers and costs

Ability to work effectively in a cross-functional and collaborative environment

What's in It for You

International and collaborative working environment

Hybrid work model and flexible working hours

Career development and learning opportunities

Competitive compensation package, including a variable incentive plan

Additional benefits including private health insurance and meal vouchers

📌 Facility Specialist (Categorie protette art. 1/99) (Segrate)
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📍 Segrate