The Global Medical Congress Operations Lead is responsible for ensuring the seamless planning, coordination, and execution of global medical congress activities during a temporary leave period. Acting as the central point of contact for Medical congress operations, this individual will maintain momentum across ongoing projects, facilitate cross-functional collaboration, oversee external vendors, and ensure timely delivery of congress-related objectives.

This role requires strong experience in Medical Affairs operations, scientific event management, stakeholder engagement, and vendor oversight within a pharmaceutical, biotechnology, or healthcare environment. The successful candidate will be highly organized, proactive, and capable of driving multiple workstreams in a fast-paced global setting.

Key Responsibilities

Congress Planning & Execution

- Represent Medical Affairs in Congress Steering Committee and Congress Working Group meetings.
- Ensure continuity of global congress planning, preparation, execution, and post-congress activities.
- Maintain oversight of congress timelines, milestones, deliverables, and key dependencies.
- Monitor progress across multiple congress initiatives and proactively address risks, delays, and operational challenges.
- Support the successful delivery of congress objectives across therapeutic areas as required.

Cross-Functional Coordination
- Serve as the primary point of coordination for Medical congress operations.
- Facilitate effective collaboration between Medical Affairs, Commercial, Compliance, Operations, Procurement, and other key stakeholders.
- Ensure alignment of priorities, timelines,



and deliverables across all congress workstreams.
- Drive timely decision-making by coordinating stakeholder input and escalating issues when needed.
- Maintain visibility of ongoing activities and ensure clear accountability across teams.

Vendor & Agency Management
- Oversee external scientific, medical, and event support vendors.
- Coordinate vendor activities to ensure deliverables are completed on time and to the required quality standards.
- Monitor vendor performance and resource utilization.
- Identify and eliminate duplication of effort and unnecessary vendor expenditure.

Scientific Content & Post-Congress Activities
- Coordinate interactions between Medical Directors, scientific vendors, and operational support partners.
- Ensure congress content development and review activities progress according to plan.

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Main Requirements:

- Bachelor's degree in Life Sciences, Pharmacy, Healthcare, Business Administration, Communications, Event Management, or a related discipline.
- Minimum 5 years of experience in Medical Affairs, Medical Operations, Scientific Events, Congress Management, or a related function within the pharmaceutical, biotechnology, or healthcare industry.
- Proven experience coordinating and managing international or global medical congresses and scientific meetings.
- Experience working with external agencies, vendors, and service providers.
- Demonstrated success in coordinating complex, cross-functional projects involving multiple stakeholders.
- Strong understanding of pharmaceutical industry compliance requirements related to congresses and scientific events.
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📌 Global Medical Congress Operations Specialist (Fixed-term contract) (Lombardia)
🏢 Jefferson Wells Italia
📍 Lombardia