Descrizione

Position Summary

The Global Medical Congress Operations Lead is responsible for ensuring the seamless planning, coordination, and execution of global medical congress activities during a temporary leave period. Acting as the central point of contact for Medical congress operations, this individual will maintain momentum across ongoing projects, facilitate cross-functional collaboration, oversee external vendors, and ensure timely delivery of congress-related objectives.

This role requires strong experience in Medical Affairs operations, scientific event management, stakeholder engagement, and vendor oversight within a pharmaceutical, biotechnology, or healthcare environment. The successful candidate will be highly organized, proactive, and capable of driving multiple workstreams in a fast-paced global setting.

Key ResponsibilitiesCongress Planning & Execution

- Represent Medical Affairs in Congress Steering Committee and Congress Working Group meetings.
- Ensure continuity of global congress planning, preparation, execution, and post-congress activities.
- Maintain oversight of congress timelines, milestones, deliverables, and key dependencies.
- Monitor progress across multiple congress initiatives and proactively address risks, delays, and operational challenges.
- Support the successful delivery of congress objectives across therapeutic areas as required.

Cross-Functional Coordination
- Serve as the primary point of coordination for Medical congress operations.
- Facilitate effective collaboration between Medical Affairs, Commercial, Compliance, Operations, Procurement, and other key stakeholders.
- Ensure alignment of priorities, timelines, and deliverables across all congress workstreams.
- Drive timely decision-making by coordinating stakeholder input and escalating issues when needed.




- Maintain visibility of ongoing activities and ensure clear accountability across teams.

Vendor & Agency Management
- Oversee external scientific, medical, and event support vendors.
- Manage the operational relationship with Dartstone and other agency partners providing administrative and logistical support.
- Coordinate vendor activities to ensure deliverables are completed on time and to the required quality standards.
- Monitor vendor performance and resource utilization.
- Identify and eliminate duplication of effort and unnecessary vendor expenditure.

Scientific Content & Post-Congress Activities
- Coordinate interactions between Medical Directors, scientific vendors, and operational support partners.
- Ensure congress content development and review activities progress according to plan.
- Facilitate the integration of scientific insights, content utilization, and follow-up initiatives into broader Medical Affairs objectives.
- Track key actions, decisions, and outcomes arising from congress activities.

Operational Excellence
- Establish clear ownership and accountability across congress-related projects and activities.
- Ensure initiatives continue to progress without disruption and that critical decisions are not delayed due to lack of ownership.
- Support issue resolution and escalation management as required.
- Maintain accurate documentation, project trackers, meeting records, and status updates.




- Contribute to the continuous improvement of congress planning and operational processes.

Requisiti

Bachelor's degree in Life Sciences, Pharmacy, Healthcare, Business Administration, Communications, Event Management, or a related discipline.Minimum 5 years of experience in Medical Affairs, Medical Operations, Scientific Events, Congress Management, or a related function within the pharmaceutical, biotechnology, or healthcare industry.Proven experience coordinating and managing international or global medical congresses and scientific meetings.Experience working with external agencies, vendors, and service providers.Demonstrated success in coordinating complex, cross-functional projects involving multiple stakeholders.Strong understanding of pharmaceutical industry compliance requirements related to congresses and scientific events.Ability to manage multiple priorities while maintaining attention to detail and delivery timelines.Experience supporting multiple therapeutic areas.Experience in a global pharmaceutical or biotechnology environment.Advanced degree (MSc, PharmD, MBA, or equivalent).Key CompetenciesStrong project coordination and organizational skills;
Excellent stakeholder management and influencing abilities;
Strong communication andfacilitation skills;
Ability to manage multiple priorities simultaneously;
Vendor and agency management expertise;
Problem-solving and riskmitigation skills;
High degree of autonomy and accountability;
Attention to detail and operational excellence;
Ability to work effectively in a global matrix environment.

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📌 Global Medical Congress Operations Lead (Fixed-Term Contract) (Romano di Lombardia)
🏢 Jefferson Well
📍 Romano di Lombardia