Payroll & Personnel Administration Specialist

With more than 60 years of experience and a leading position in the wood adhesives industry, Durante Adesivi is an Italian company and part of the Belgian multinational Soudal Group, continuously innovating with a forward-looking approach while successfully operating in additional market sectors.

To strengthen our Human Resources function, we are looking for a Payroll & Personnel Administration Specialist, a key role responsible for ensuring the accurate administration of personnel processes and effective coordination with labour consultants, external and internal stakeholders.

Your Responsibilities:

Reporting directly to the HR Manager, you will be responsible for payroll administration and personnel management activities, ensuring compliance with labour regulations and company procedures.

You will:

- Manage the monthly time and attendance process through dedicated HR systems and ensure data accuracy and reconciliation; - Prepare and submit all payroll-related data to the external labour consultant; - Review payroll reports, payslips and supporting documentation to ensure correctness and compliance; - Manage employees lifecycle administration, including hirings, contractual changes, salary updates and terminations; - Support salaries payment processing and related accounting activities; - Administer pension funds, supplementary healthcare schemes,



trade union deductions and salary-backed loans; - Support personnel costs accounting and reconciliation activities; - Monitor workforce data and prepare HR reports and statistics; - Manage administrative relationships with temporary employment agencies and contingent workers; - Ensure compliance with GDPR requirements related to employees data management; - Coordinate international business travel administration and related insurance coverage requirements; - Support recruitment, onboarding and employees management activities; - Liaise with labour consultants, auditors, social security institutions and employers’ associations; - Support annual HR and payroll activities, including personnel budget preparation, tax certifications, statutory declarations, insurance requirements and year-end closing activities.

Who We Are Looking For:

We are seeking a reliable, details-oriented and service-minded professional who can work autonomously while maintaining a collaborative approach with internal and external stakeholders.

Requirements

Education

- Degree or Diploma in Human Resources, Business Administration, Economics, Law or a related field; - Additional qualifications in Payroll Administration, Labour Law or Personnel Management are considered a plus.

Professional Experience

- At least 3-5 years of experience in payroll administration and personnel management; - Solid knowledge of Italian labour law,



payroll processes and social security regulations; - Experience working with external payroll providers and labour consultants; - Previous experience within a manufacturing or industrial environment would be advantageous; - Good knowledge of HR systems, time and attendance software, and Microsoft Office applications, particularly Excel.

Soft Skills

- Strong attention to details and accuracy - Excellent organizational and time management skills - High level of confidentiality and professional integrity - Analytical mindset and problem-solving capabilities - Strong interpersonal and communication skills - Customer-oriented approach with a focus on continuous improvement.

Languages

Good command of English, both written and spoken.

What We Offer:

- Permanent employment contract under the Italian Chemical Industry Collective Labour Agreement (CCNL Chimica Industria) including an initial probation period as provided for by the applicable collective agreement - Gross annual salary ranging approximately between €32.000,00 and €38.000,00 commensurate with experience and qualifications - Flexible working hours to support work-life balance and personal flexibility - Supplementary health insurance - Participation premio - Company canteen - Continuous training and professional development opportunities.

Why Join Us?

This position offers a unique opportunity to become the primary point of reference for personnel administration within the organization, playing a strategic role in supporting both employees and management while contributing to the company's ongoing growth and success.

📌 Payroll & Personnel Administration Specialist (Gorizia)
🏢 Durante Adesivi
📍 Gorizia