- Processes purchase orders and follows expediting process
- Clarifies issues with suppliers
- Communicates with suppliers regarding demand, volume and delivery times, reduction of transaction cost, etc.
- Executes purchasing processes following guiding principles from category management
- Supports Finance with invoice verification
- Follows processes, guidelines and procurement policies
- Ensures cost, availability, innovation, and quality within the sourcing plan creation and execution
- Price lists management
- Coordinates, manages and controls materials shipments
- Suppliers management to fulfill on time delivery KPI
- Analyse and proactive use of Materials Requirements Program (MRP) and other systems to determine raw materials/items needs for production/spare parts
- AI implementation across procurement processes

Focus in New Project

- Works closely R&D;, Strategic buyers, Operational buyer and quality dept
- Manages RFQs, awarding decisions in line with category strategy
- Executes supplier selection along strategy, requirements, supplier base development, and identification of new suppliers
- Monitors and communicates planning of procurement activities related to projects
- Commit to meeting the project cost targets
- Bill of Material costing

Sourcing

- Responsible for project sourcing activities
- Responsible for operative sourcing to support production and/or service
- Run scouting process in line with the projects target and according to Strategic Buyers Strategies

Purchase Requisition, Purchasing & Order processing

- Responsible for processing purchase requisitions,



purchase orders & following-up on order confirmations (with expediting if needed)
- Clarifies issues with requestors and suppliers
- Provides feedback to Strategic buyer/Category manager when spotting requisitions going outside of suitable framework agreements
- Acts as 1st point of contact with vendors for daily operations

Invoice Processing & manage Master data

- Support solving invoice mismatches that couldn‘t be processed by Finance/Accenture
- May maintain local raw material or vendor master data

Project related interactions

- For projects this person supports, acts as 1st Procurement point of contact for stakeholders in project management, engineering, project planning, controlling (and other project relevant roles)
- Ensures that qualitative and quantitative inputs from the Project team are captured in the different stages of the project
- Requests sourcing support for the relevant scope of supply from Strategic Buyers and/or Category managers (direct & indirect)
- Is early involved in project Sales phase discussions, and recurrently involved in later phases
- Based on involvement, is responsible for sharing progress information from Procurement view (weekly project call, monthly steerCo, stage gate reviews…)
- If needed partners with Logistics representative support the project (e.G. Transport manager) to track risks, costs and lead times related to transport/import/export/receipt of goods

Key knowledge area:

- Several competences from ERP system & P2P processes, to sourcing, to project mgt

📌 Operational Project Buyer (Parma)
🏢 GEA
📍 Parma