About us

Algorithmiq is a global quantum computing software company headquartered in Milan (Italy) and with an international team representing over 20 nationalities. Our multidisciplinary, collaborative approach drives everything we do. Our mission is to program quantum computers to solve the world’s hardest problems and build the software that will unlock the practical value of quantum computing.

We have strategic partnerships with world-leading teams at IBM, Microsoft, Rigetti, Cleveland Clinic and world-renowned research institutions to tackle some of the most important challenges faced by our clients.

We have created a culture we love and are proud of. We’re a hard-working bunch with a friendly, close-knit, and transparent environment where trust underpins everything we do. As we scale, we’re committed to keeping this culture and our values at the heart of every decision we make.

What we do?

At Algorithmiq, we develop advanced quantum software that enables quantum computers to solve computationally demanding problems beyond the reach of classical methods. Our work spans a wide range of applications, from chemistry and materials discovery to optimization and life sciences, helping bring practical quantum advantage closer to reality. We see some of the most transformative opportunities in healthcare, where quantum computing has the potential to accelerate drug discovery, improve patient outcomes, and unlock new approaches to understanding and treating disease.

Our recent achievements being the sole winners of the $2 million Wellcome Leap Q4Bio program with our partners Cleveland Clinic and IBM, launching commercially available quantum software through IBM’s Qiskit Functions Catalog, and advancing quantum-enabled drug discovery applications with leading pharmaceutical and healthcare partners. We also launched the Quantum Advantage Tracker, a global initiative promoting transparent and rigorous evaluation of quantum advantage, helping shape the future of the quantum computing industry.

Who are we looking for?

We're looking for someone who enjoys bringing order to a founder's day and takes pride in anticipating what's needed before it's asked. You'll work closely with our 4 co-founders including our CEO, and the Chief of Staff, helping manage their time, travel, and day-to-day administrative load, while also keeping our Milan HQ running smoothly and with occasional support for admin needs across our Helsinki and London offices.

This is a role that requires discretion and trust: you'll be handling calendars, personal logistics, and sensitive information on behalf of the founding team. The ideal candidate is a self-starter, highly organized, and comfortable managing shifting priorities across both people-facing and operational tasks. You don't need to know everything on day one.

We value curiosity, a proactive mindset, and someone who's at ease with context switching between a founder's calendar and an office logistics problem in the same hour.





What you’ll be doing?

As Founders & Office Assistant, you'll split your time between supporting our founders directly and keeping our Milan office and related admin running well.

Your responsibilities will include:

Founders Assistant

- Manage founders' calendars, scheduling meetings and proactively resolving conflicts and competing priorities.
- Handle personal to-dos and administrative tasks for founders, acting as a reliable extension of their day-to-day.
- Book and coordinate travel — flights, accommodation, itineraries — including for conference attendance, ensuring logistics are seamless.
- Prepare founders for meetings and trips: gathering materials, confirming logistics, and following up on action items.
- Act as a trusted point of contact for founders' schedules, exercising judgment on what needs their attention versus what can be handled independently.

Office Assistant:
- Oversee day-to-day office operations for our Milan HQ, acting as the main point of contact for office-related matters and ensuring a well-organised working environment.
- Organise company events and team activities, with particular ownership of the timely and on-budget organisation of our quarterly company hackathons.
- Coordinate external service providers, suppliers, and vendors, ensuring operational needs are addressed effectively.
- Support finance operations tied to office and travel spend, including processing invoices and tracking expenses.
- Provide occasional admin support to our Helsinki and London offices as needed.

You are someone who:

- Has excellent organizational and time management skills, and can juggle a founder's calendar and office logistics without dropping either.
- Handles confidential and sensitive information with discretion and sound judgment.
- Takes ownership of tasks and follows them through to completion with limited guidance.
- Communicates clearly and professionally in English and Italian, both written and spoken.
- Anticipates needs rather than waiting to be asked, and is comfortable proactively managing someone else's priorities.
- Is comfortable working independently while collaborating across teams.
- Is adaptable and thrives in a dynamic, growing company where ambiguity and shifting priorities may occur.
- Has 1-2 years of previous experience as an Executive Assistant, Personal Assistant, or in a role supporting founders/senior leadership, office management, or administration — ideally in a technology company.
- Is based in Milan and is authorized to work there.

Nice to have:

- Experience supporting founders or C-level executives directly.




- Experience with travel booking and expense management tools.
- Experience working in a startup, scale-up, or international environment.
- An interest in science, software, or deep technology.

Our recruitment process:

1. Screening interview
2. Assignment
3. 2nd interview
4. Reference check
5. Decision

What we offer

- Opportunity to be part of a revolutionary mission at the forefront of creating the market-defining quantum software company
- Work with the brightest and most talented colleagues from around the world
- Competitive compensation
- Flexible working environment and culture
- Team-building activities and quarterly get-togethers at company hackathons
- Salary range (base) €33,000-40,000

Our values:

Crazy In Thinking – This is the heart of our mission and drives everything we do. We embrace unconventional thinking and never settle for existing solutions.

Rigorous In Verifying – We stand apart from quantum hype. We do what we say and verify every claim rigorously.

Have Sisu – The Finnish concept of resilience, courage, and perseverance in the face of adversity, that reflects our roots. For us, giving up is never an option.

Be Adaptable – We don't wait for perfect conditions. We thrive in imperfect environments, leveraging every obstacle as an opportunity to improve.

Show Trustparency – Trust is the foundation of everything we do. We believe in transparency and honesty in all our interactions, both within the team and with external stakeholders.

Make Working With You Fun – Work is not just about results; it's about enjoying the journey together. We believe that making the work environment fun is essential for maintaining passion, creativity, and collaboration.

Commitment to Diversity, Equity and Inclusion:

We are proud to be led by a female CEO in a field where female representation remains low. We're committed to building a fair and inclusive culture where you can bring your authentic self to work. We know diverse teams are stronger. Our goal is to build the best global team, one that represents and includes the diverse talent and communities we belong to and collaborate with. 40%+ of our C-suite and 20% of our R&D; team are female.

How to apply:

If you are interested in this opportunity, please submit the following:

- Your updated resume/CV
- A brief cover letter outlining your relevant experience and why you are interested in the role
- Any supporting documents or portfolio (if applicable)

Applications should be submitted through our careers portal. We will begin reviewing applications as they are received. The position will be filled as soon as possible. Only shortlisted candidates will be contacted for an interview. We thank all applicants for their interest in joining our team.

Questions?

About the position: Irene Gentili, Chief of Staff, [email protected]

About the recruitment process: Minna Günes, Head of People, [email protected]

📌 Founders & Office Assistant (Milano)
🏢 Algorithmiq
📍 Milano