Role: Acts as a crucial link between management and other staff by facilitating essential administrative support and ensuring smooth day-to-day operations of the office. Provides administrative support to the leadership team by managing schedules, coordinating correspondence, organizing meetings and maintaining records.
Duties
- Assists the team/manager in ensuring they have the information needed to support ongoing team processes
- Assists in planning for meetings
- Liaises and organises across functions
- Updates and maintains office policies and procedures
- Assists in developing administrative process flow to and from other functions
- Coordinates preparation and distribution of standard reports (e.g. status or activity)
- Processes and documents requirements for equipment or staff requisitions
- Manages current equipment service agreements and support services
- Develops and maintains physical and electronic filing systems
- Performs all aspects of administrative support for a location
- Inputs,
calculates and analyses data in spreadsheets by the use of basic functions such as if, sum, count or average using simple and conditional formulas
Requirements Skills, Knowledge &
- Experience:
- The candidate has a security clearance (NATO Secret), provided by the national security organization valid at the time of submission of the bid and covering the period of the contract
- Education: Higher vocational training in a relevant discipline with 2 years post-related experience. Or a secondary educational qualification with 4 years post-related experience
- Experience working in an office environment utilizing office management systems and procedures
- Experience in problem solving and proven ability to be flexible when needed
- Excellent written and verbal communication skills
- Proven experience in effective time management and multi- tasking in an ever-changing environment
- Work of the NCI Agency is conducted in the English language (basic Italian desirable)
- Level 3 English language skills according to NATO STANAG 6001: Listening (3)
- Speaking (3)
- Reading (3); and Writing (3) or according to Common European Framework of Reference for Language level B2-C1/Upper Intermediate-Advanced level)
📌 7 Administrative Assistant (NS) - THU 8 Oct (Castellammare del Golfo)
🏢 EMW
📍 Castellammare del Golfo
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