We are looking for an experienced Administrative & Office Support Specialist to provide day-to-day administrative and operational support within a technical business environment.

This is a varied, hands-on position covering office administration, order processing, logistics documentation, supplier coordination and compliance, while working closely with technical teams, customers and suppliers.

San Donato Milanese, Italy | Permanent | On-site

Responsibilities

- Manage incoming and outgoing calls and general office communications.

- Provide administrative support to technical teams, including quotations and documentation.

- Enter and monitor customer and supplier orders.

- Check and follow up on order confirmations from suppliers and international stakeholders.

- Coordinate access and entry permits for technical personnel working at customer sites.

- Prepare transport and shipping documentation and coordinate couriers.

- Support warehouse administration and related documentation.

- Coordinate administrative and logistical aspects of trade fairs and prepare the required documentation.

- Maintain accurate records and ensure documentation is properly organised and up to date.

- Support compliance-related activities covering areas such as privacy, security,



GDPR and other applicable requirements.

- Liaise effectively with customers, suppliers and internal teams to ensure smooth daily operations.

Requirements

- Minimum 5 years of professional experience in administration, office management or a similar operational support role.

- Accounting diploma or equivalent professional qualification.

- Previous experience handling orders, suppliers and administrative documentation.

- Strong organisational skills and ability to manage multiple priorities independently.

- Good IT skills and confidence working with standard office systems and tools.

- Proactive, reliable and detail-oriented approach.

- Strong communication and interpersonal skills.

- Fluent Italian and professional fluency in English, both written and spoken.

- Ability to work on-site in San Donato Milanese.

Benefits

- Permanent full-time position.

- Corporate health insurance.

- Meal vouchers for eligible on-site working days.

- Stable working environment within an international technical business.

- Varied position combining administration, operations and coordination.

- Opportunity to work with international colleagues, customers and suppliers.

📌 Administrative & Office Support Specialist (Milano)
🏢 Salve.Lab
📍 Milano