ppBeOne continues to grow at a rapid pace with challenging and exciting opportunities for experienced professionals.
When considering candidates, we look for scientific and business professionals who are highly motivated, collaborative, and most importantly, share our passionate interest in fighting cancer.
/p h3Company Overview /h3 pBeOne Medicines continues to grow at a rapid pace with challenging and exciting opportunities for experienced professionals.
When considering candidates, we look for scientific and business professionals who are highly motivated, collaborative, and most importantly, share our passionate interest in fighting cancer.
/p h3General Description /h3 pThe Sr Administrative Assistant will be responsible for supporting Medical Affairs department activities in a proactive and efficient way, executing activities which include managing contracts and vendors in alignment with internal procedures and tools, tracking expenses and their alignment to the assigned budget, manage from the operational perspective specific medical contracts (sponsored studies, IIT, compassionate use, grants) scheduling internal meetings, travel coordination, processing incoming and outgoing email.
/p pThe role is open also to anyone who is registered on the lists of Italian law *****.
/p h3Main tasks /h3 ul liProvide general administrative support to medical depatment processing contracts with vendors, PRs/POs (including MSA and SoW documentation in collaboration with the required functions) /li liInitiating and managing contract approval flows in company contract management system /li liManage invoices' upload into the systems (Ariba/SAP tool) including validation against quotations, payment processing in collaboration with Finance department /li liCreate efficient office procedures, filing systems, reports and record keeping methodologies as needed /li liContinuous and accurate tracking of expenses against assigned budget, including final reconciliations, monthly checks of open POs and accruals needed /li liCollaboration with the Finance department supporting it with monthly accounting controlling and reporting checks (open POs, accruals, cross-charges, expenses reconciliation) as needed /li liWork with leaders managing day-by-day team activities including planning and scheduling of business meetings, manage calendar, booking meeting rooms, conference calls, /li liArrange recurrent and/or complex travel for senior leaders /li liSupport the team in scheduling, organizing, and tracking trainings and other meetings /li liSchedule candidate interviews/logistics, both directly and through the relevant search companies and support onboarding in collaboration with the hiring manager and HR /li liSupport as needed the medical team in project management for the organization of educational events,



congress presence and implementation of national programs /li liManage from the operational perspective specific medical contracts (sponsored studies, IIT, compassionate use, grants) /li /ul h3Qualifications and Experience /h3 ul liMinimum of 5 years' experience in the role and within the pharmaceutical industry is a must /li liKnowledge of the various pharmaceutical types of contracts (ie sponsorship, donation and grant, service agreement, etc.) /li liPerfect knowledge of main contracts/requisitions/payments processing tools (Ariba, SAP, Icertis) /li liProven experience in monitoring, controlling of expenses and reporting capability /li liAny knowledge of and previous experience with budget, cost controlling and financial accounting processes and support requirements is a plus /li liAny experience in medical function is a must /li liExtensive experience in efficiently multi-tasking between business partners and priorities /li liUsed to work in a dynamic and fast-changing environment /li liExperience in handling highly critical and confidential matters with the highest level of discretion and tenacity /li liAbility to work independently in an ambiguous fast-paced environment with constantly changing priorities and deadlines /li liStrong organizational and communication skills, team-oriented philosophy, and problem-solving skills /li liDemonstrated ability to relate well with all levels of management and peers /li liHigh degree of initiative and teamwork in communicating with personnel within the office locally, in Europe and with the agencies/consultants the team works with /li liExercise creativity, initiative and understanding of the business objectives, independently managing systems and applications to prepare communications, budgets track, or other data displays /li liContribute to make the Italian affiliate climate more pleasant by fostering an environment of respect and harmony /li liDemonstrated project management skills with the ability to manage multiple projects simultaneously /li liA positive can-do attitude, curiosity and a good sense of humor is highly valued /li /ul h3Education Required /h3 pRelevant degree or professional training in business administration.
/p h3Supervisory Responsibilities /h3 pNo /p h3Computer Skills /h3 pstandard computer skills required (MS Office suite), familiarity with contracts and PR/PO management tools (SAP, Ariba, Agiloft) /p h3Other Qualifications /h3 pFluent in English,



written and spoken; any experience of financial collaboration and knowledge of accounting and budget cost controlling processes is a plus /p h3Office /h3 pMilan (hybrid – agile working) /p h3Travel /h3 pApproximately 10% of time /p h3BeOne Global Competencies /h3 pWhen we exhibit our values of Patients First, Collaborative Spirit, Bold Ingenuity and Driving Excellence, through our twelve global competencies below, we help get more affordable medicines to more patients around the world.
/p ul liFosters Teamwork /li liProvides and Solicits Honest and Actionable Feedback /li liSelf-Awareness /li liActs Inclusively /li liDemonstrates Initiative /li liEntrepreneurial Mindset /li liContinuous Learning /li liEmbraces Change /li liResults-Oriented /li liAnalytical Thinking/Data Analysis /li liFinancial Excellence /li liCommunicates with Clarity /li /ul h3BeOne Medicines Is an Equal Opportunity Employer /h3 pBeOne Medicines is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristics protected by law.
As a federal contractor, BeOne Medicines has established affirmative action programs to ensure non-discrimination and affirmative action in BeOne Medicines's policies and practices for qualified women, minorities, protected veterans, and individuals with disabilities.
The narrative portions of BeOne Medicines's affirmative action plans for individuals with disabilities and veterans are available for inspection at our offices during normal business hours.
Employees and applicants interested in inspecting these plans should contact our Human Resources department by email at for assistance.
/p pSalary Range Italy: 36,********,000 EUR /p h3Global Competencies /h3 pWhen we exhibit our values of Patients First, Driving Excellence, Bold Ingenuity, and Collaborative Spirit, through our twelve global competencies below, we help get more affordable medicines to more patients around the world.
/p ul liFosters Teamwork /li liProvides and Solicits Honest and Actionable Feedback /li liSelf-Awareness /li liActs Inclusively /li liDemonstrates Initiative /li liEntrepreneurial Mindset /li liContinuous Learning /li liEmbraces Change /li liResults-Oriented /li liAnalytical Thinking/Data Analysis /li liFinancial Excellence /li liCommunicates with Clarity /li /ul pWe are proud to be an equal opportunity employer.
BeOne does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, veteran status or any other basis covered by appropriate law.
All employment is decided on the basis of qualifications, merit, and business need.
/p /p #J-*****-Ljbffr

📌 Senior Administrative Assistant Medical (Milano)
🏢 Beigene
📍 Milano