We are looking for a Facility Specialist to join our Mediterranean Europe team, based in Milan, and support the day-to-day management of our workplace and facility operations across the region. The role ensures safe, functional and efficient working environments while coordinating internal stakeholders, external suppliers and facility-related activities.

Role & Responsibilities

- Manage day-to-day and extraordinary activities related to facilities and workplace environments across the region

- Monitor buildings, systems and infrastructure, ensuring functionality, safety and business continuity

- Coordinate external suppliers and service providers, including maintenance, cleaning, security, utilities, catering and other facility-related services

- Support office space allocation and equipment inventory management

- Ensure compliance with company standards and applicable regulations, working closely with HSE, Real Estate, HR, Legal and other relevant teams

- Manage purchase orders, invoices and supplier costs, and support supplier performance and contract management

- Act as a key point of contact for employees and internal stakeholders on facility-related matters

- Identify opportunities to improve operational efficiency, service quality and employee experience, promoting best practices and continuous improvement

- Support sustainability initiatives related to facilities,



buildings and workplace operations

- Provide operational support to the Company Car Fleet Manager in the day-to-day management of the corporate fleet

- Support facility projects across the region and travel to other European offices when required (approximately twice a year)

Qualifications

- Bachelor’s degree or Diploma in a relevant field

- At least 3 years of experience in Facility Management, Building Management or a similar role, preferably in an international environment

- Proven experience managing external suppliers and contractors

- Fluency in Italian and English; French is a plus

- Strong problem-solving, organizational and prioritization skills

- Excellent communication and stakeholder management skills

- Proactive approach, with the ability to anticipate issues and identify improvement opportunities

- Good negotiation skills and ability to manage suppliers and costs

- Ability to work effectively in a cross-functional and collaborative environment

What’s in It for You

- International and collaborative working environment

- Hybrid work model and flexible working hours

- Career development and learning opportunities

- Competitive compensation package, including a variable incentive plan

- Additional benefits including private health insurance and meal vouchers

📌 Facility Specialist (Categorie protette art. 1/99) (Segrate)
🏢 PowerToFly
📍 Segrate