Contract Summary Deadline Date: Thursday 8 October 2026

Requirement: Administrative Assistant

Location: Sigonella, IT

Tempo pieno On-Site: Yes

Time On-Site: 100%

Total Scope of the request (hours): 350

Required Start Date: 13 November 2026

End Contract Date: 31 December 2026

Required Security Clearance: NATO SECRET

Duties & Role Role: Acts as a crucial link between management and other staff by facilitating essential administrative support and ensuring smooth day-to-day operations of the office. Provides administrative support to the leadership team by managing schedules, coordinating correspondence, organizing meetings and maintaining records.

Duties Assists the team/manager in ensuring they have the information needed to support ongoing team processes

Assists in planning for meetings

Liaises and organises across functions

Updates and maintains office policies and procedures

Assists in developing administrative process flow to and from other functions

Coordinates preparation and distribution of standard reports (e.g. status or activity)

Processes and documents requirements for equipment or staff requisitions

Manages current equipment service agreements and support services

Develops and maintains physical and electronic filing systems

Performs all aspects of administrative support for a location

Inputs,



calculates and analyses data in spreadsheets by the use of basic functions such as if, sum, count or average using simple and conditional formulas

Requirements Skills, Knowledge &

Experience The candidate has a security clearance (NATO Secret), provided by the national security organization valid at the time of submission of the bid and covering the period of the contract

Education: Higher vocational training in a relevant discipline with 2 years post-related experience. Or a secondary educational qualification with 4 years post-related experience

Experience working in an office environment utilizing office management systems and procedures

Experience in problem solving and proven ability to be flexible when needed

Excellent written and verbal communication skills

Proven experience in effective time management and multi- tasking in an ever-changing environment

Work of the NCI Agency is conducted in the English language (basic Italian desirable)

Level 3 English language skills according to NATO STANAG 6001: Listening (3); Speaking (3); Reading (3); and Writing (3) or according to Common European Framework of Reference for Language level B2-C1/Upper Intermediate-Advanced level

📌 7 Administrative Assistant (NS) - THU 8 Oct (Castellammare del Golfo)
🏢 Altro
📍 Castellammare del Golfo