ppStart date: Negotiable /ppClearance: NATO Secret /ppLocation: Sigonella, Italy /ppActs as a crucial link between management and other staff by facilitating essential administrative support and ensuring smooth day-to-day operations of the office. Provides administrative support to the leadership team by managing schedules, coordinating correspondence, organizing meetings and maintaining records. /ph3Duties /h3ulliAssists the team/manager in ensuring they have the information needed to support ongoing team processes. /liliAssists in planning for meetings. /liliLiaises and organises across functions. /liliUpdates and maintains office policies and procedures. /liliAssists in developing administrative process flow to and from other functions. /liliCoordinates preparation and distribution of standard reports (e.g. status or activity). /liliProcesses and documents requirements for equipment or staff requisitions. /liliManages current equipment service agreements and support services. /liliDevelops and maintains physical and electronic filing systems. /liliPerforms all aspects of administrative support for a location. /liliInputs, calculates and analyses data in spreadsheets by the use of basic functions such as if, sum,



count or average using simple and conditional formulas. /li /ulh3Requirements /h3ulliThe candidate has a security clearance (NATO Secret), provided by the national security organization valid at the time of submission of the bid and covering the period of the contract. /liliEducation: Higher vocational training in a relevant discipline with 2 years post-related experience. Or a secondary educational qualification with 4 years post-related experience. /liliExperience working in an office environment utilizing office management systems and procedures. /liliExperience in problem solving and proven ability to be flexible when needed. /liliExcellent written and verbal communication skills. /liliProven experience in effective time management and multi- tasking in an ever-changing environment. /liliWork of the NCI Agency is conducted in the English language (basic Italian desirable) /liliLevel 3 English language skills according to NATO STANAG 6001: Listening (3); Speaking (3); Reading (3); and Writing (3) or according to Common European Framework of Reference for Language level B2-C1/Upper Intermediate-Advanced level. /li /ul /p #J-18808-Ljbffr

📌 [6378] Administrative Assistant (Lentini)
🏢 Gardpass Consulting & Space
📍 Lentini