ppStart date: Negotiable /ppClearance: NATO Secret /ppLocation: Sigonella, Italy /ppActs as a crucial link between management and other staff by facilitating essential administrative support and ensuring smooth day-to-day operations of the office.
Provides administrative support to the leadership team by managing schedules, coordinating correspondence, organizing meetings and maintaining records.
/ph3Duties /h3ulliAssists the team/manager in ensuring they have the information needed to support ongoing team processes.
/liliAssists in planning for meetings.
/liliLiaises and organises across functions.
/liliUpdates and maintains office policies and procedures.
/liliAssists in developing administrative process flow to and from other functions.
/liliCoordinates preparation and distribution of standard reports (e.g. status or activity).
/liliProcesses and documents requirements for equipment or staff requisitions.
/liliManages current equipment service agreements and support services.
/liliDevelops and maintains physical and electronic filing systems.
/liliPerforms all aspects of administrative support for a location.
/liliInputs, calculates and analyses data in spreadsheets by the use of basic functions such as if, sum,



count or average using simple and conditional formulas.
/li /ulh3Requirements /h3ulliThe candidate has a security clearance (NATO Secret), provided by the national security organization valid at the time of submission of the bid and covering the period of the contract.
/liliEducation: Higher vocational training in a relevant discipline with 2 years post-related experience.
Or a secondary educational qualification with 4 years post-related experience.
/liliExperience working in an office environment utilizing office management systems and procedures.
/liliExperience in problem solving and proven ability to be flexible when needed.
/liliExcellent written and verbal communication skills.
/liliProven experience in effective time management and multi- tasking in an ever-changing environment.
/liliWork of the NCI Agency is conducted in the English language (basic Italian desirable) /liliLevel 3 English language skills according to NATO STANAG ****: Listening (3); Speaking (3); Reading (3); and Writing (3) or according to Common European Framework of Reference for Language level B2-C1/Upper Intermediate-Advanced level.
/li /ul /p #J-*****-Ljbffr

📌 [6378] Administrative Assistant (Lentini)
🏢 Gardpass Consulting & Space
📍 Lentini