h3Introduction /h3 pEstablished in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the vantaggi of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants. /p pIOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move. /p pIOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration /p h3Organizational Context and Scope /h3 pUnder the overall supervision of the Resources Management Officer (RMO) and the direct supervision of the HR Coordinator, the Human Resources Associate will be responsible and accountable for supporting the delivery and implementation of Human Resources (HR) functions in Italy and Malta, facilitating timely, accurate and compliant implementation of HR processes. /p ol liAssist in coordination of recruitment processes, including but not limited to, providing guidance to hiring managers on preparation of Post Description (PD), drafting and posting Vacancy Notice (VN)/Special Vacancy Notice (SVN), screening and shortlisting applications, drafting interview protocols, preparing and administering written tests, taking part in interview panels as assigned, drafting candidates’ assessment forms, conducting reference checks, preparing job offers, administering recruitment mailbox, etc. /li liSupport the team in carrying-out pre-employment activities such as preparation of Entry on Duty (EOD) documentation and collection of supporting documentation, coordination of EOD medical exams and follow-up with Medical Services on medical clearance, coordinate enrollment in insurance plans as appropriate, support the coordination and delivery of induction sessions, arrangement for security briefing, etc. /li liPerform assigned role(s) in the organisational Human Resources (HR) system, paying special attention to data consistency and accuracy; input and maintain data based on approvals and supporting documentation; verify eligibility for allowances and other benefits, monitor and follow up on contractual situation and entitlements, and initiate prompt actions and generate reports, contract extensions, personnel actions and other related documentation. /li liCarry-out a wide range of HR actions, including but not limited to preparation of documentation for separation, classification, reclassification, promotion, disciplinary cases, etc. and coordinate with the Regional Office (RO), and Human Resource Management (HRM) in Geneva as appropriate.



/li liPrepare all reports on personnel matters and submit timely to concerned parties; draft and review routine correspondence, letters, certifications, etc.; open and update personal files, create and maintain a systematic way to archive HR documents (electronic and hard copies). Update and maintain electronic and physical archiving systems in the unit including personnel files with all supporting documentation, recruitment files, Human Resources policies, regulations, guidelines and manuals, internal controls, etc. /li liAssist in monitoring compliance with the performance evaluation process and follow-up with staff and supervisors as needed; facilitate compliance by providing technical guidance on the use of the system. /li liProvide information to staff on their entitlements and responsibilities in line with IOM regulations, instructions and procedures. Respond to standard inquiries and refer to the most sensitive/complex ones. /li liIdentify areas for improvement and highlight them to the supervisor; provide inputs for new procedures to complement or to adapt existing ones taking into consideration the specific needs of the office. Assist in analysing and resolving sensitive cases by collating background information, preparing summaries and sharing best practices. /li liProvide guidance and training to new/junior staff in the unit /li liPerform such other relevant duties as may be assigned. /li /ol h3Required Qualifications and Experience /h3 h3Education /h3 ul liBachelor’s degree in Human Resources, Business Administration, Psychology or a related field with three years of relevant professional experience; or, /li liHigh School diploma with five years of relevant experience. /li /ul pAccredited Universities are those listed in the UNESCO World Higher Education Database. /p h3Experience /h3 ul liProficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in SAP or ORACLE is a distinct advantage; /li liExperience in human resources management and personnel administration; /li liExperience in maintaining personnel records and HR documentation, ensuring accuracy, completeness and confidentiality; /li liExperience working with HR information systems and/or ERP systems; and, /li liPrior work experience with international humanitarian organisations, non-government or government institutions/organisation in a multi-cultural setting is an advantage. /li /ul h3Skills /h3 ul liAttention to detail, ability to organise paperwork in a methodical way; /li liDiscreet, details and clients-oriented, patient and willingness to learn new things; /li liProblem-solving and analytical skills; /li liAbility to prioritise and manage multiple tasks; /li liAbility to handle confidential and sensitive information; /li liEffective communication with staff at different levels; and, /li liKnowledge of IOM HR policies, rules and procedures is an advantage.



/li /ul h3Languages /h3 pAll IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish). /p pFor this position, fluency in Italian and English is required (oral and written). /p pProficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments. /p h3Required Competencies /h3 pIOM’s competency framework can be found at this link. Competencies will be assessed during the selection process. /p h3Values /h3 pall IOM staff members must abide by and demonstrate these five values: /p ul libInclusion and respect for diversity /b: Respects and promotes individual and cultural differences. Encourages diversity and inclusion. /li libIntegrity and transparency /b: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct. /li libProfessionalism /b: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges. /li libCourage /b: Demonstrates willingness to take a stand on issues of importance. /li libEmpathy /b: Shows compassion for others, makes people feel safe, respected and fairly treated. /li /ul h3Core Competencies – behavioural indicators Level 1 /h3 ul libTeamwork /b: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results. /li libDelivering results /b: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes. /li libManaging and sharing knowledge /b: Continuously seeks to learn, share knowledge and innovate. /li libAccountability /b: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work. /li libCommunication /b: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way. /li /ul h3Notes /h3 pPlease refer to this link for guidance on IOM Job Category. /p pAny offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. /p pThis selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months. /p pAppointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances. /p pIOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities. /p pIOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts. /p #J-18808-Ljbffr

📌 Human Resources Associate (Roma)
🏢 International Organization for Migration (10000000)
📍 Roma