Job Purpose / Role
The Personal/Office Assistant provides direct support to team members by managing schedules, communications, travel logistics, and documentation.
The ideal candidate brings a proactive and organised approach, strong communication skills, proficiency in productivity tools including PowerPoint and AI-assisted workflows, and the confidentiality required to handle sensitive regulatory and compliance-related materials.
Key Responsibilities
- Manage and coordinate calendars, appointments and meetings, ensuring optimal time management and scheduling efficiency
- Organise and coordinate domestic and international travel arrangements, including flights, accommodation, transfers, and itineraries
- Create and refine PowerPoint presentations, ensuring visual clarity, accuracy, and alignment with Allianz brand standards
- Prepare, format, and archive documents, reports, and internal communications, including board and committee materials and regulatory submissions
- Process expense reports and support invoice tracking and basic financial administration tasks




- Coordinate meeting logistics, including room bookings, equipment setup, catering, and preparation of supporting materials
- Liaise with internal departments (HR, Finance, Facilities, IT) and external partners to ensure smooth information flow and operational continuity
- Manage and track correspondence and documentation, maintaining accurate records in line with internal and regulatory requirements
- Maintain records and filing systems in line with regulatory and internal requirements
- Support the organisation of internal events, team activities, and visitor reception
- Handle confidential and highly sensitive regulatory information
- Leverage AI tools (e.g., ChatGPT, Microsoft Copilot, or equivalent) to enhance productivity, streamline document preparation, draft communications, and support efficient workflows

Key Requirements / Skills / Experience
- From 3 to 5 years of experience in Personal Assista

📌 Personal Assistant to Group Compliance (Italia)
🏢 Joinimagine
📍 Italia