Contract Summary
Deadline Date: Thursday 8 October 2026
Requirement: Administrative Assistant
Location: Sigonella, IT
Tempo pieno On-Site: Yes
Time On-Site: 100%
Total Scope of the request (hours): 350
Required Start Date: 13 November 2026
End Contract Date: 31 December 2026
Required Security Clearance: NATO SECRET
Duties & Role
Role: Acts as a crucial link between management and other staff by facilitating essential administrative support and ensuring smooth day-to-day operations of the office. Provides administrative support to the leadership team by managing schedules, coordinating correspondence, organizing meetings and maintaining records.
Duties
- Assists the team/manager in ensuring they have the information needed to support ongoing team processes
- Assists in planning for meetings
- Liaises and organises across functions
- Updates and maintains office policies and procedures
- Assists in developing administrative process flow to and from other functions
- Coordinates preparation and distribution of standard reports (e.g. status or activity)
- Processes and documents requirements for equipment or staff requisitions
- Manages current equipment service agreements and support services
- Develops and maintains physical and electronic filing systems
- Performs all aspects of administrative support for a location
- Inputs, calculates and analyses data in spreadsheets by the use of basic functions such as if, sum, count or average using simple and conditional formulas
Requirements
Skills, Knowledge & Experience
- The candidate has a security clearance (NATO Secret), provided by the national security organization valid at the time of submission of the bid and covering the period of the contract
- Education: Higher vocational training in a relevant discipline with 2 years post-related experience. Or a secondary educational qualification with 4 years post-related experience
- Experience working in an office environment utilizing office management systems and procedures
📌 7 Administrative Assistant (Castellammare del Golfo)
🏢 EMW
📍 Castellammare del Golfo
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