The Personal/Office Assistant provides direct support to team members by managing schedules, communications, travel logistics, and documentation.

Le informazioni riportate di seguito illustrano i requisiti del ruolo, l'esperienza richiesta ai candidati e le qualifiche associate.
The ideal candidate brings a proactive and organised approach, strong communication skills, proficiency in productivity tools including PowerPoint and AI-assisted workflows, and the confidentiality required to handle sensitive regulatory and compliance-related materials.

Key Responsibilities

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- Manage and coordinate calendars, appointments and meetings, ensuring optimal time management and scheduling efficiency
- Organise and coordinate domestic and international travel arrangements, including flights, accommodation, transfers, and itineraries
- Create and refine PowerPoint presentations, ensuring visual clarity, accuracy, and alignment with Allianz brand standards
- Prepare, format, and archive documents, reports, and internal communications,



including board and committee materials and regulatory submissions
- Process expense reports and support invoice tracking and basic financial administration tasks
- Coordinate meeting logistics, including room bookings, equipment setup, catering, and preparation of supporting materials
- Liaise with internal departments (HR, Finance, Facilities, IT) and external partners to ensure smooth information flow and operational continuity
- Manage and track correspondence and documentation, maintaining accurate records in line with internal and regulatory requirements
- Maintain records and filing systems in line with regulatory and internal requirements
- Support the organisation of internal events, team activities, and visitor reception
- Handle confidential and highly sensitive regulatory information
- Leverage AI tools (e.g., ChatGPT, Microsoft Copilot, or equivalent) to enhance productivity, streamline document preparation, draft communications, and s

📌 Personal Assistant To Group Compliance (Milano)
🏢 Allianz
📍 Milano