Position Summary / Context

The European Molecular Biology Laboratory (EMBL) is a world-leading international life sciences research organization with its main laboratory situated in Heidelberg, Germany and five laboratories at other sites in Europe. In Italy, EMBL employs approximately 100 people involved in fundamental research and service activities in the area of epigenetics and neurobiology. EMBL shares the Monterotondo Campus with the Italian National Research Council (CNR) Institute for Biochemistry and Cell Biology (IBBC).

We are seeking an Administrative Officer to join our team on a one-year temporary contract to cover an absence. Working as part of a collaborative team of three Administrative Officers, the successful candidate will report to the Head of Unit and the Head of Administration, providing reliable and
effective administrative support across a varied range of activities.

Your role
Support to the Head of Unit:

• Provide high-level administrative and organizational support to the Head of Unit,



managing a complex diary and coordinating schedules with internal and external stakeholders.

• Plan and coordinate meetings and appointments, ensuring that relevant information, documentation and briefing materials are prepared and available in advance.

• Organize travel and process related travel expenses and reimbursements.

• Manage correspondence and follow up on actions and requests, ensuring that matters are handled according to their priority and with the appropriate level of confidentiality.

• Support committees and internal meetings, including preparing documentation, coordinating logistics and taking minutes when required.

Finance and General Administration:

• Support the Unit's day-to-day financial administration, including reconciliation of the credit cards.

• Prepare and maintain financial and administrative documentation, forms, records and correspondence.

• Contribute to other administrative and finance-related activities as required

📌 Administrative Officer (Roma)
🏢 Embl
📍 Roma