This position supports NAVFAC EURAFCENT facilities, construction, and program requirements. The selected candidate will work as part of a multidisciplinary team supporting U.S. Navy and Department of Defense projects in Europe and will be employed locally through a third-party employer of record.

Position Summary

The Functional and Administrative Support Specialist provides day-to-day administrative, records, correspondence, data, and customer-service support to NAVFAC EURAFCENT project and office teams. This is a full-time, primarily on-site position located in Sigonella, Sicily, Italy; Rota, Spain; Souda Bay, Greece; or Naples, Italy.

Job Duties & Responsibilities

• Receive, review, route, track, and maintain correspondence and administrative actions
• Create, classify, cross-reference, archive, and retrieve electronic and hard-copy records in accordance with established procedures
• Prepare and format letters, reports, spreadsheets, presentations, charts, and other office products
• Maintain databases, trackers, distribution lists, calendars, and recurring reports




• Provide reception and customer service support and coordinate visitor or installation access requests
• Track suspense items and follow up with staff to support timely completion of required actions
• Assist with travel orders, vouchers, requisitions, time and attendance, training records, organizational charts, and personnel paperwork
• Research administrative issues, compile information, and brief staff on status or recommended actions

Requirements

Key Qualifications

• Must already have the legal right to work in the country of the assigned duty station; U.S. visa or SOFA-status sponsorship is not available
• Professional fluency in English and in the host-nation language of the assigned duty station
• Demonstrated administrative support experience, including records management, correspondence, filing, and office procedures
• Advanced proficiency with Microsoft Office, including Word, Excel,

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