We're looking for an enthusiastic Accounts Payable Operations Specialist to join our Finance team. You'll play a key role in ensuring the proper reconciliation between purchase orders, goods received, delivery notes, and supplier invoices within a fast-paced, tech-driven e-commerce environment. Reporting to the Accounts Payable Coordinator, you'll ensure accuracy and efficiency across the payables cycle and support continuous process improvement.
What you'll do:
- Verify that the goods delivered by suppliers correspond to the purchase order in terms of quantities, item codes, and other specified conditions.
- Check that the prices applied correspond to the purchase order and the commercial agreements.
- Verify the consistency between the purchase order, the delivery note (DDT), the warehouse receipt, and the supplier invoice.
- Ensure that the receipt of goods is correctly recorded in the company's ERP system.
- Perform or supervise the recording of goods receipt documents and the related warehouse transactions.
- Identify and manage discrepancies in quantities, prices, item codes,



or supply conditions.
- Collaborate with the warehouse, product team, administration, and suppliers to resolve discrepancies.
- Verify the presence and accuracy of the documentation required for invoice accounting.
- Certify the compliance of invoices with the purchase order and the goods actually received, authorizing their progression to the payment stage in accordance with company procedures.
- Block or suspend the validation of non-compliant invoices, documenting the reasons and following up on their resolution.
- Manage, where applicable, returns, credit notes, partial deliveries, and invoicing discrepancies.
- File and maintain orderly documentation relating to purchase orders, delivery notes (DDTs), warehouse receipts, and invoices.
- Prepare periodic reports on identified discrepancies and documents pending validation.
- Contribute to the improvement of accounts payable control pr

📌 Accounts Payable Operations Specialist (Milano)
🏢 The Level Group
📍 Milano