Job Purpose / Role
The Personal/Office Assistant provides direct support to team members by managing schedules, communications, travel logistics, and documentation.
Legga attentamente tutte le informazioni su questa possibilità, quindi utilizzi il pulsante di candidatura sottostante per inviare il suo CV.
The Personal/Office Assistant provides direct support to team members by managing schedules, communications, travel logistics, and documentation.
The ideal candidate brings a proactive and organised approach, strong communication skills, proficiency in productivity tools including PowerPoint and AI-assisted workflows, and the confidentiality required to handle sensitive regulatory and compliance-related materials.
Key Responsibilities
- Manage and coordinate calendars, appointments and meetings, ensuring optimal time management and scheduling efficiency
- Organise and coordinate domestic and international travel arrangements, including flights, accommodation, transfers, and itineraries
- Create and refine PowerPoint presentations, ensuring visual clarity, accuracy,



and alignment with Allianz brand standards
- Prepare, format, and archive documents, reports, and internal communications, including board and committee materials and regulatory submissions
- Process expense reports and support invoice tracking and basic financial administration tasks
- Coordinate meeting logistics, including room bookings, equipment setup, catering, and preparation of supporting materials
- Liaise with internal departments (HR, Finance, Facilities, IT) and external partners to ensure smooth information flow and operational continuity
- Manage and track correspondence and documentation, maintaining accurate records in line with internal and regulatory requirements
- Maintain records and filing systems in line with regulatory and internal requirements
- Support the organisation of internal events, team activities, and visitor reception
- Handle confidential and highly sensitive regulatory

📌 Personal Assistant to Group Compliance (Milano)
🏢 Allianz Italia
📍 Milano