ph3Personal Assistants, Executive Assistants Administrative Professionals. Remote AI Project /h3 pWe are seeking experienced personal assistants, executive assistants, administrative professionals, and office support specialists to contribute their real-world expertise to an advanced AI training project. /p pNo previous AI experience is required. You will use your knowledge of scheduling, communication, organization, documentation, and task management to help improve how AI systems handle everyday administrative work. /p h3What You’ll Do /h3 ul liManage digital calendars, appointments, meetings, reminders, and daily schedules /li liOrganize and prioritize multiple tasks, requests, deadlines, and competing responsibilities /li liDraft, edit, proofread, and improve emails, documents, reports, and professional communications /li liCoordinate communication between executives, clients, teams, vendors, and other stakeholders /li liProvide proactive updates, reminders, follow-ups, and status tracking /li liMaintain organized digital files, records, documents, spreadsheets, and tracking systems /li liReview administrative tasks and provide realistic feedback based on professional experience /li liIdentify workflow gaps and recommend improvements to increase efficiency /li liContribute examples and structured feedback that improve AI training data quality /li liComplete project work independently in a remote environment /li /ul h3Who Can Apply /h3 h3Relevant backgrounds include: /h3 pbPersonal Assistants, Executive Assistants, Senior Executive Assistants, Administrative Assistants, Virtual Assistants, Remote Assistants, Office Assistants, Team Assistants, Department Assistants, Business Assistants, Private Personal Assistants, Celebrity Assistants, Family Assistants, Lifestyle Assistants, Household Assistants, and Personal Concierges. /b /p h3We also welcome: /h3 pbExecutive Coordinators, Administrative Coordinators, Office Coordinators, Operations Coordinators, Project Coordinators, Program Coordinators, Scheduling Coordinators, Calendar Coordinators, Meeting Coordinators, Travel Coordinators, Event Coordinators, Client Services Coordinators, Communications Coordinators, and Business Support Coordinators.



/b /p h3Additional relevant roles include: /h3 pbOffice Managers, Administrative Managers, Business Support Managers, Operations Assistants, Chief of Staff Associates, Executive Operations Specialists, Executive Business Partners, Administrative Business Partners, Receptionists, Front Desk Coordinators, Secretaries, Legal Secretaries, Medical Administrative Assistants, Department Secretaries, and Corporate Administrators. /b /p h3Professionals with backgrounds as Remote Office Managers, Project Administrators, Program Administrators, Records Administrators, Document Control Specialists, Data Entry Specialists, Customer Support Coordinators, Client Success Coordinators, Sales Support Specialists, Recruiting Coordinators, HR Assistants, Marketing Assistants, Real Estate Assistants, Legal Assistants, Paralegal Assistants, and Healthcare Administrative Professionals may also be considered. /h3 ul liExecutive calendar and inbox management /li liAppointment scheduling and meeting coordination /li liDomestic and international travel planning /li liEmail drafting, correspondence, and stakeholder communication /li liDocument preparation, proofreading, and formatting /li liTask tracking, deadline management, and follow-ups /li liMeeting agendas, notes, minutes, and action items /li liFile organization, records management, and document control /li liExpense tracking, invoice processing, and administrative reporting /li liVendor, client, and team coordination /li liEvent planning and logistical support /li liResearch, data entry, spreadsheet management, and reporting /li liCreating standard operating procedures and administrative workflows /li liSupporting senior executives, founders, business owners, professionals,



or families /li liManaging confidential and time-sensitive information /li /ul h3Tools and Platforms /h3 pbExperience with common productivity and collaboration tools is valuable, including: /b /p pMicrosoft Outlook, Google Calendar, Gmail, Microsoft 365, Google Workspace, Microsoft Excel, Google Sheets, Word, Google Docs, PowerPoint, Slack, Microsoft Teams, Zoom, Notion, Asana, Trello, Monday.com, ClickUp, Airtable, Calendly, Dropbox, OneDrive, SharePoint, DocuSign, Salesforce, HubSpot, and similar platforms. /p h3Requirements /h3 ul li5+ years of hands‑on experience in personal assistance, executive support, administration, office management, or a related role /li liStrong written and verbal communication skills /li liExcellent organization, prioritization, and time‑management abilities /li liProven ability to manage multiple assignments without sacrificing accuracy /li liStrong attention to detail in written work, scheduling, documentation, and follow‑ups /li liExperience working independently in a remote or distributed environment /li liComfortable using digital calendars, cloud documents, spreadsheets, communication tools, and task‑management platforms /li liProactive, resourceful, adaptable, and dependable working style /li liAbility to provide clear explanations and practical feedback based on real administrative experience /li /ul h3Preferred Background /h3 ul liExperience supporting executives, founders, senior leaders, entrepreneurs, or high‑profile individuals /li liExperience managing complex calendars, confidential information, or high‑volume communications /li liBackground in fast‑paced startups, corporations, professional services, healthcare, legal, finance, real estate, entertainment, or technology environments /li liExperience improving administrative systems, processes, templates, or workflows /li liPrior experience with AI evaluation, data annotation, quality review, or structured feedback is helpful but not required /li /ul pbThis opportunity is ideal for experienced administrative professionals who are highly organized, communicate clearly, anticipate needs, and understand how effective support work is performed in real‑world environments. We are a referral partner of the client. /b /p /p #J-18808-Ljbffr

📌 Executive Assistant | $30/hr | Remote (Italia)
🏢 The Ai Training
📍 Italia