We offer two types of position, depending on your experience: No work experience, with a Bachelor's or Master's degree (e.g. economics, business administration, HR): we offer you an internship At least 1 year of experience in office management, HR administration or operations: we offer you a full-time position We are an AI startup founded in 2020, headquartered in Dublin, Ireland, with an AI Lab in Milan, Italy. Our expertise spans machine learning and generative AI for financial services. At Gemmo AI, we build custom AI solutions that combine automation with human insight.

First we explore the highest-impact opportunities, then we design and deploy tailored solutions, and finally we help improve and maintain them over time. We believe in responsible, pragmatic AI: systems that integrate into real workflows, provide measurable value, and remain under the client's control. We are a lean, technical-first team, and we're growing fast.

We plan to add 17 engineering roles before the end of the year. We need someone to make sure the Milan office, and the people in it, run smoothly.

The Office

Manager owns the operational backbone of our Milan office, end to end. That covers payroll and benefits, purchasing, onboarding new hires, and the office itself.

People operations: onboarding and offboarding, payroll preparation, meal vouchers, leave tracking, and support for hiring Administration & finance support: company-card purchasing, collecting invoices and receipts, and working with our external accountant and payroll consultant You'll run them, and you'll be expected to improve them and write new ones. Interns take on these processes progressively, working alongside the Operations team before running them independently. Run the monthly payroll cycle for our Italian entity: collect attendance data,



liaise with the payroll consultant, check payslips, and prepare salary payments Purchase and distribute meal vouchers (Buoni pasto, via Edenred) Onboard new hires, covering contracts, equipment, accounts, and a warm first day.

Support hiring: collect candidate lists from universities, post job announcements on university career boards, and schedule interviews Organise team logistics, including travel for the annual Dublin offsite and company events Keep our process guides current and write new ones when something isn't documented yet This is not a reception role. You'll own processes that directly affect every person in the company, from day one. How payroll, benefits and employment admin work in an Italian company that is part of an Irish group Working with accountants, payroll consultants and suppliers as the company's point of contact Automating routine admin work with AI tools.

You work at an AI company, and we use what we build You have a degree in economics, business administration or a related field, or at least 1 year of experience in office management, HR administration or operations You're organised and reliable: deadlines like payroll don't slip on your watch You're comfortable with numbers, and you understand Italian payslips and basic admin and accounting documents You write clearly, because most of our communication happens in writing Languages: native Italian and fluent English (our HQ is in Dublin)



Experience with Italian payroll or CCNL contracts is a strong plus Tools Microsoft 365, SharePoint, Outlook HR & payroll: Workable, Dipendenti in Cloud, Edenred Revolut Business, Xero Collaboration: Slack, Linear Communication. We run one short standup every morning to align on daily priorities.

Everything else lives in writing: process documentation on SharePoint, and async conversations on Slack, with dedicated channels per team and project. We work in weekly sprints, so priorities are always clear and nothing drags.

Every Friday we run a retrospective: an open conversation about what's working and what isn't.

Compensation: Internships Compensation: €800/month with a Bachelor's, €1,000 with a Master's Contract type: Convenzione Stage curriculare / extra-curriculare Food allowance: €Equipment: brand-new Apple laptop Career Path for Interns This internship is the front door, not a dead end. We hire interns with the explicit intention of converting them into full-time Office Managers. Full-Time RAL: €25,000-35,000 gross, CCNL [X] level [X] depending on experience Food allowance: €Equipment: brand-new Apple laptop Remote Work and Schedule 3 days in the office (Tuesday, Wednesday, Thursday) and 2 days (Monday, Friday) working from anywhere Monday to Friday, 8:30-17:30 CET Lunch: 13:00-14:00 (flexible) Interview with the CEO (15 min): motivation, background and availability Interview with the Operations lead (30 min): company and role presentation, alignment on expectations Practical case (30-40 min): a realistic scenario, such as preparing a month's payroll checklist or onboarding a new hire.

Benefits Travel: Once a year, the whole team flies to Dublin for a 3-day offsite at our HQ. Offsite:

📌 Office Manager (Internship or Full-Time, Milan) (Milano)
🏢 Altro
📍 Milano