h3About Populous /h3pFor more than 40 years Populous has had a singular focus - to draw people together around the things that they love, to be the leading design firm that specialises in places, spaces and events where people gather.
Our success is defined by designing projects that are seen as the benchmark.
We are committed to future innovation, anticipating and shaping the future of our industries.
/ph3About Populous /h3pFor more than 40 years Populous has had a singular focus - to draw people together around the things that they love, to be the leading design firm that specialises in places, spaces and events where people gather.
Our success is defined by designing projects that are seen as the benchmark.
We are committed to future innovation, anticipating and shaping the future of our industries.
/ppOur team is made up of highly talented people with a range of skills, all integral to successfully bringing to life the places and experiences we design.
As our company has grown, our expertise has expanded to encompass a wide variety of disciplines - including architecture, audiovisual consultancy, brand activation, design build, events, food beverage strategy, interior design, landscape architecture, urban design and wayfinding.
/ppThis varied expertise enables us to transform neighbourhoods, revitalise cities, build relationships and create buildings, places and spaces that draw people together, from the Tottenham Hotspur Stadium to The Co-op Live Arena.
/ppAs we continue to bring to life award-winning venues and experiences our EMEA Practice is looking for an Office Manager based in our Milan, Italy studio.
/ph3About The Role /h3pThe Office Manager will be responsible for overseeing the day-to-day operations of our Milan office, creating an efficient, professional, and welcoming environment for employees, clients, and visitors.
This role requires a highly organized individual who can manage multiple priorities, support local leadership, coordinate administrative and operational activities, and contribute to the overall success of the studio.
/ppAs the primary point of contact for office management matters,



the Office Manager will work closely with teams in Milan and London to ensure consistency in processes, compliance, workplace standards, and employee experience.
/ph3Key responsibilities include: /h3h3Office Operations Facilities Management /h3ulliManage the daily operations of the Milan office, ensuring a productive, organized, and professional working environment.
/liliCoordinate office facilities, maintenance, workplace services, and health safety requirements.
/liliLiaise with landlords, building management, and service providers.
/liliOversee office supplies, equipment, and procurement activities.
/li /ulh3Administrative Executive Support /h3ulliProvide administrative support to the local leadership team and collaborate with London headquarters when required.
/liliCoordinate calendars, meetings, travel arrangements, and visitor management including room bookings and arranging catering.
/liliOrganize internal events, client meetings, presentations, and team activities.
/liliResponsible for maintaining the highest level of health and safety within the office including provision of First Aiders, Fire Marshalls etc.
/liliSchedule Workstation Assessments as required /li /ulh3Financial Vendor Management /h3ulliSupport budget tracking and office expenditure management.
/liliManage contracts and monitor expenditure on office equipment and supplies, including research and negotiation of competitive rates /liliProcess invoices, purchase orders, and expense reports in accordance with company procedures.
/li /ulh3People Culture Support /h3ulliCoordinate employee onboarding and offboarding activities for the Milan office.
/liliSupport HR initiatives, employee engagement activities, and workplace wellbeing programs.




/liliAssist with local compliance requirements, employment documentation, and office policies.
/liliFoster a collaborative and positive studio culture that reflects the company's values.
/li /ulh3Communication Coordination /h3ulliAct as the key liaison between the Milan studio and London headquarters.
/liliEnsure effective communication of company policies, operational updates, and business initiatives.
/liliSupport the implementation of corporate processes and best practices across the office.
/li /ulh3Key requirements include: /h3ulliPrevious experience in an Office Manager, Studio Manager, Workplace Manager, in international practices or similar role.
/liliExperience working within an architecture, design, engineering, creative, or professional services environment is highly desirable.
/liliExcellent organizational and project coordination skills.
/liliStrong interpersonal and communication abilities.
/liliFluent in Italian and English, both written and spoken.
/liliProficiency in Adobe Suite, Microsoft 365 and office management systems.
/liliAbility to work independently, prioritize effectively, and manage multiple stakeholders.
/li /ulh3About The Studio /h3pOur Milan office space is located in the heart of the city's historic district.
With fast connections to the M1 and M3 lines, as well as Duomo and Mazzini stations, the office is easily accessible and just moments from a range of galleries and restaurants.
/ph3Why Join the Team?
/h3ulliWork alongside passionate, creative individuals who lead their industry, transform ideas into reality and celebrate the beauty of human connection /liliEnjoy various benefits, such as hybrid working and gym membership discounts /liliEnjoy the opportunity to attend events at Populous-designed venues /liliConnect and learn at regular social and knowledge sharing events including an annual conference and a weekend abroad Christmas party /li /ulpWant to learn more about us?
br/Find us here: Populousbr/Populous | Facebookbr/Instagram: @WeArePopulousbr/X: @Populous /p #J-*****-Ljbffr

📌 Office Manager (Milan) (Milano)
🏢 Populous
📍 Milano