pbThis position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Finance Administrative Operations Coordinator based in Italy. /b /p pThis is a hands-on finance and business operations role supporting a growing small business in a fast-moving environment. You will combine accounts receivable, reconciliation, bookkeeping support, payroll coordination, and administrative operations. The role requires strong practical experience with QuickBooks Desktop, payment follow-up, financial records, and Excel-based reporting. You will take ownership of recurring financial tasks while proactively resolving discrepancies, missing information, and outstanding items. Success in this position depends on organization, persistence, attention to detail, and the ability to work independently. You will also help improve processes, maintain documentation, and keep day-to-day financial and operational activities moving efficiently. /p br/ bAccountabilities /b ul lipManage weekly accounts receivable aging reviews, identify overdue balances, and proactively follow up on outstanding customer payments. /p /li lipMaintain open-item lists and follow-up trackers for unresolved balances, payment exceptions, missing information, and other financial issues. /p /li lipMaintain customer records, payments, deposits, statements, and AR reporting in bQuickBooks Desktop /b. /p /li lipCoordinate with receivables, collections, bookkeeping, and client contacts to resolve payment exceptions, unapplied credits, aging items, and open balances. /p /li lipMonitor deposits from checks, cash, and money orders collected by field staff and reconcile expected customer payments against bank and accounting records. /p /li lipManage physical check processing and follow up on outstanding deposits or payment items. /p /li lipUse billing platforms such as Service Channel and related systems to monitor billing exceptions and payment issues. /p /li lipCompare invoice, customer, and payment records between RouteStar, QuickBooks, and other systems to identify and resolve mismatches. /p /li lipPrepare Excel-based reports, reconciliations, financial trackers, and other operational reports. /p /li lipGather receipts and supporting documentation for business expenses, including fuel, supplies, maintenance, uniforms, vehicle costs, vendor purchases, and other card activity. /p /li lipIdentify unusual variances, missing documentation, discrepancies,



and other issues requiring investigation or follow-up. /p /li lipCoordinate with the bookkeeping team by answering questions, gathering source documents, tracking outstanding requests, and ensuring documentation is delivered promptly. /p /li lipPrepare payroll support information, including commissions, additional pay items, reimbursements, pay-stub checks, and supporting documentation. /p /li lipGather new-hire payroll information and maintain organized payroll-support records while following up on missing details. /p /li lipMaintain weekly open-item trackers, checklists, status updates, and recurring task schedules. /p /li lipSupport inventory and receipt management, office supply ordering, and fleet-related administrative coordination. /p /li lipPrepare and route client-related documents and provide routine administrative support, including scheduling, record maintenance, task tracking, and follow-up. /p /li lipSupport HR-related administrative activities under the direction of designated advisors or managers. /p /li lipCommunicate proactively with customers, vendors, bookkeepers, corporate contacts, and internal stakeholders to obtain information and keep tasks moving. /p /li lipHelp create, document, and improve recurring processes and standard operating procedures. /p /li lipProvide additional finance, administrative, and operational support as required within the agreed scope of work. /p /li /ul h3Requirements /h3 ul lipStrong hands-on experience with bQuickBooks Desktop /b is required. /p /li lipPractical experience in baccounts receivable /b, including payment follow-up and collections coordination. /p /li lipExperience reconciling customer payments, deposits, bank activity, and accounting records. /p /li lipBackground in financial administration, bookkeeping, accounting support, or a closely related function. /p /li lipStrong bMicrosoft Excel /b skills and confidence preparing reports, trackers, reconciliations, and financial analyses. /p /li lipExperience identifying discrepancies, missing documentation, unusual variances, and payment exceptions.



/p /li lipExperience reconciling customer payments against bank and accounting records is preferred. /p /li lipFamiliarity with bService Channel /b or similar multi-service/client billing platforms is an advantage. /p /li lipExperience with bRouteStar /b is a plus. /p /li lipPayroll-support experience is strongly preferred. /p /li lipOperations, office administration, customer/vendor communication, or small-business experience is highly valuable. /p /li lipHR administration experience is beneficial, as is exposure to inventory or fleet administration. /p /li lipStrong organizational skills with the ability to maintain accurate trackers, checklists, and open-item lists. /p /li lipProactive and persistent approach to following up on overdue payments, missing information, and unresolved requests. /p /li lipAbility to work independently and take ownership of recurring finance and operational responsibilities. /p /li lipStrong communication and relationship-building skills, including confidence communicating by phone and email. /p /li lipResourceful, detail-oriented, and comfortable working in a small business where processes may still be developing. /p /li lipAbility to manage multiple priorities while maintaining accuracy and meeting deadlines. /p /li lipFamiliarity with bMicrosoft Office, Google Workspace, payroll/timekeeping platforms /b, and related business systems. /p /li lipProfessional English communication skills are required; bilingual Spanish is a plus. /p /li lipAbility to work the agreed schedule of b9:00 AM–5:00 PM EST, Monday through Friday /b. /p /li /ul h3Benefits /h3 ul lipFull-time independent contractor engagement of b40 hours per week /b. /p /li lipRemote opportunity for eligible nearshore candidates. /p /li lipMonday-to-Friday schedule, generally b9:00 AM–5:00 PM EST /b. /p /li lipCompetitive contractor rates. /p /li lipWeekly payments. /p /li lipFree training and upskilling opportunities. /p /li lipOngoing support and guidance throughout the engagement. /p /li lipAccess to a supportive professional community. /p /li lipOpportunity to develop experience across finance, bookkeeping, administration, payroll support, and business operations. /p /li lipPotential to contribute to process improvement and the development of more efficient operational workflows. /p /li lipExposure to international clients and modern financial and business-support tools. /p /li /ul #J-18808-Ljbffr

📌 Finance & Administrative Operations Coordinator (Italia)
🏢 Lever
📍 Italia