We are looking for an experienced Administrative & Office Support Specialist to provide day-to-day administrative and operational support within a technical business environment.
This is a varied, hands-on position covering office administration, order processing, logistics documentation, supplier coordination and compliance, while working closely with technical teams, customers and suppliers.
San Donato Milanese, Italy | Permanent | On-site
Responsibilities
• Manage incoming and outgoing calls and general office communications.
• Provide administrative support to technical teams, including quotations and documentation.
• Enter and monitor customer and supplier orders.
• Check and follow up on order confirmations from suppliers and international stakeholders.
• Coordinate access and entry permits for technical personnel working at customer sites.
• Prepare transport and shipping documentation and coordinate couriers.
• Support warehouse administration and related documentation.
• Coordinate administrative and logistical aspects of trade fairs and prepare the required documentation.
• Maintain accurate records and ensure documentation is properly organised and up to date.
• Support compliance-related activities covering areas such as privacy, security, GDPR and other applicable requirements.
• Liaise effectively with customers, suppliers and internal teams to ensure smooth daily operations.
Requirements
• Minimum 5 years of professional experience in administration, office management or a similar operational support role.
• Accounting diploma or equivalent professional qualification.
• Previous experience handling orders, suppliers and administrative documentation.
• Strong organisational skills and ability to manage multiple priorities independently.
• Good IT skills and confidence working with standard office systems and tools.
• Proactive, reliable and detail-oriented approach.
• Strong communication and interpersonal skills.
• Fluent Italian and professiona
📌 Administrative & Office Support Specialist (Milano)
🏢 Salve.Lab
📍 Milano
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