Office & Service Administrator
Location: Istanbul, Turkey (Hybrid, min. 16 hours in-office)
Position Type: Tempo parziale (20–28 hours per week)
In short
As our Office & Service Administrator at AEGIR-Marine Turkey, you will be the operational backbone of our local office. You take full ownership of essential administrative processes—from engineer travel logistics and Schengen visa applications to certification tracking, HSE documentation, and tool management. By creating structure and taking on key administrative responsibilities, you directly empower our Service Coordinators and Team Leader to focus on operational excellence and client coordination.
Your Responsibilities
You manage a broad range of office and service support activities, acting as a reliable link for our local engineers and management:
• Travel & Visa Logistics: Prepare Schengen visa documentation, follow up on applications, coordinate incoming/outgoing shipments, and arrange flights and travel logistics for service engineer mobilizations.

• Service & Engineer Support: Track engineer certifications,



medical reports, and HSE documentation. Ensure shipyard-specific access requirements are met prior to mobilization and assist with timesheets and working-hour tracking for post-job invoicing.

• Equipment & Stock Tracking: Monitor stock levels for PPE (Personal Protective Equipment), manage tool calibration status, track equipment requirements, and prepare purchase requests for tools and consumables.

• Document Control & KVKK Compliance: File and store employee records and sensitive documentation in strict compliance with Turkish Personal Data Protection Law (KVKK) and internal company guidelines.

• General Office Support: Assist the Team Leader with general administration, training schedules, and office social events to foster a positive team environment.

What We Offer
• Competitive Net Salary: A strong salary aligned with your experience, background, and qualifications.

• Flexible Working Hours: Part-

📌 Office & Service administrator (Cropani)
🏢 AEGIR-Marine
📍 Cropani